Accounting Coordinator

Position Summary

The Accounting Coordinator is responsible for day-to-day bookkeeping and transactional accounting functions. Duties include data entry, billing, invoicing, and Quick Books management. The Accounting Coordinator is a representative of Our House Inc. and is expected to professionally represent the organization’s mission and purpose.

• Verify and process program billing by auditing agency reports for accuracy and ensuring timely submission through billing systems.
• Generate and send monthly invoices to school districts, state agencies, and other vendors.
• Access state billing portals to retrieve payment reports, enter data into Quick Books, and resolve any discrepancies or errors.
• Maintain competency in state billing systems to ensure maximum efficiency and compliance.
• Process and pay vendor invoices timely, primarily through online payment platforms.
• Pay monthly credit card statements, proactively collect receipts from staff, scan documents into Quick Books, and itemize each card to the correct account.
• Track monthly units from service plans, itemize payments by site, and ensure all receipts are scanned and recorded in Quick Books.
• Develop and maintain professional relationships with banks, financial partners, and vendors to resolve billing issues.
• Assist with residential individuals’ financial records and ledgers.
• Review and audit financial ledgers for accuracy and transparency.
• Assist with opening and ongoing knowledge and maintenance of ABLE account for individuals in services.
• Balance petty cash monthly for day program site, collect receipts, and document appropriately.
• Maintain an orderly, documented accounting filing system that meets requirements of auditors and government agencies.
• Assist in assembling necessary documentation and information for annual external audits.
• Follow accounting policies and procedures to ensure organization is in compliance with all legal and regulatory requirements.
• Perform clerical duties including scanning, filing, shredding, answering phones, etc.
• Demonstrate clear oral and written communication across the chain of command.
• Attend agency meetings and events as required.
• Commitment to the mission of the organization and the individuals being served.
• Other duties as needed.

• Must take drug screen and pass.
• Must be willing to take and pass background checks.
• Must be in good physical, mental and emotional health.
• Must have a general knowledge and experience with Microsoft Office programs and Quick Books.
• Proficiency in the use of computers for: word processing, financial management, email, internet.
• Must have current CPR and first-aid certification.
• Must be 21 years of age or older.

• Must have high attention to detail in data entry and digital filing.
• Associate’s degree in accounting preferred or equivalent experience in bookkeeping.
• Knowledge of accounting practices and experience with Quick Books.
• Able to follow instruction and complete assigned tasks within a timely manner.
• Must be able to work independently and as a team.
• Genuine and compassionate towards people.
• Experience being around individuals with intellectual and developmental disabilities preferred.
• Excellent interpersonal and communication skills.
• Ability to identify and solve problems and communicate solutions through collaboration.
• Superior attention to detail with strong data entry skills and highly organized.

This role requires high attention to detail in data entry, digital filing, and Quick Books management.

Please include cover letter along with resume to be considered. Job Type: Full-time Salary: $42,000-$44,000 /year Benefits:
Medical, Dental, Vision, 401k, Short & Long Term Disability, and others. Required education:
Associate's in Accounting Preferred or Equivalent Experience.