Administrative Assistant - Ventures II

Position Type:
Classified/General

Date Posted:
1/27/2026

Location:
Educational Service Center of Central Ohio

District:
ESC of Central Ohio
Minimum Qualifications:

• High school diploma and a satisfactory pre-employment skill test score.
• Post-secondary secretarial or office management training is desirable.
• Meets all mandated health requirements
• Documentation of a clear criminal record.
• Complies with drug-free workplace rules and board policies.
• Strong organizational, planning, and project management skills.
• Proficient in oral and written communication skills.
• Ability to compute mathematical data accurately.
• Multitasking ability and strong diplomacy skills.
• Proficient in office protocol and the use of information technology systems.
• Proficient in data entry, spelling, proofreading, and the correct use of grammar.
• Proficient in the use of office and management information software.
• Congenial telephone etiquette and experience operating a multi-line system.

Note: This assignment may require a valid driver's license and access/availability of reliable of a reliable vehicle. Employees must meet all prerequisites and ongoing qualifications to be covered by the service center's insurance carrier.

FLSA Classification: Non-exempt

Reports To: Assigned Supervisor

Job Objectives:

Serve as confidential administrative assistant to the assigned administrator. Provide support services necessary for the effective delivery of administrative services.

Responsibilities and Essential Functions:

The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Perform administrative support duties that facilitate effective administrative operations.
• Use independent judgment and take the initiative to perform tasks independently.
• Identify and implement procedures that improve productivity.
• Organize and maintain a functional filing system that ensures the safe retention and efficient retrieval of office records.
• Uphold board policies, follow administrative guidelines, comply with Federal and state laws, model policies and procedures, rules, and regulations for the education of students with disabilities.
• Ensure paperwork is accurate, all timelines and deadlines are met (annual reviews, progress reports, etc.), strictly adheres to HIPAA and FERPA, respects personal privacy, and maintains confidentiality of privileged information.
• Promote a favorable image of the service center. Support community/school partnerships that enhance the service center's operational effectiveness.
• Respect personal privacy. Maintain the confidentiality of privileged information.
• Answer the telephone. Direct calls based on the nature of the inquiry. Take/deliver messages.
• Maintain an office calendar. Schedule appointments as directed.
• Acknowledge visitors. Determine the reason for their visit. Answer questions.
• Verify appointments. Direct visitors to the appropriate person or office.
• Keep current with program, policy, and procedure changes. Keep staff informed about relevant issues. Refer inquiries requiring policy interpretation to administrators.
• Use a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.).
• Verify the accuracy of database information as directed.
• Compose and type routine correspondence, memos, notes, forms, etc.
• Collect, compile, edit, and type statistical data and reports as directed.
• Use photocopying, duplicating equipment, and computer printers to produce documents. Fix minor equipment malfunctions and contact appropriate staff to schedule repairs as needed.
• Maintain office transaction records (e.g., petty cash, receipts, contributions, etc.).
• Process mail and faxes (i.e., incoming, outgoing, and interoffice).
• Type, duplicate, assemble, and process routine and special mailings.
• Help gather information and type grant/foundation proposals as directed.
• Assist with committee assignments and/or special projects as directed.
• Prepare purchase orders as directed. Maintains procurement information (e.g., transmittal letters, contracts, confirmations, warrants, price agreements, etc.
• Monitor and reorder office supplies to maintain reliable service levels.
• Maintain forms related to administrative guidelines/procedures and program functions.
• Keep files and supplies properly stored to maintain an orderly office.
• Periodically discard archived records as directed. Follow the records retention and disposal schedule adopted by the board.
• Take precautions to ensure staff/student safety. Watch for behavior that may indicate a problem. Work with staff to eliminate unacceptable behavior.
• Report evidence of suspected child abuse and neglect as required by law.
• Keep current with advances in office technology.
• Update office procedures.
• Cross-train with other support staff as directed. Offer assistance when needed.
• Participate in staff meetings and professional growth opportunities as directed.
• Accept personal responsibility…