Deputy Clerk of Council

The City of Grove City is currently seeking a Deputy Clerk of Council, who shall assist in managing the day-to-day administrative functions and operational work of the City Council. The Clerk's Office acts as a liaison among City Council, City Administration and staff, residents, businesses, and other entities and also maintains and publishes meeting notices, minutes, agendas, and records of all City Council legislation and related matters.

This is an exciting opportunity to serve a vibrant and growing community.

The Deputy Clerk of Council is appointed by majority vote of City Council and has no fixed term of office. This position reports to the Clerk of Council for daily supervision.

The Deputy Clerk of Council shall be chosen solely on the basis of the candidate's administrative qualifications in the profession of Clerk of Council; as shown by the adequacy of the candidate's technical training and successful experience in local legislative affairs, public relations, communications, paralegal studies, or a related field.

The ideal candidate is a self-motivated learner, excels at utilizing technology to improve processes, and is looking to begin or continue a career path as a municipal clerk of council.

• Has proven ability in oral and written communication, including the use of appropriate spelling, punctuation and grammar. Proofreading and copy-editing skills are desired. A writing sample may be requested.
• Has the ability to establish and maintain effective working relationships and friendly rapport with public officials and members of the community at-large.
• Has general office administrative experience and public contact experience.
• Has an associate or bachelor's degree in a related field (English, journalism, marketing, communications, paralegal studies, etc.) OR at least 5 years of work experience as a municipal clerk or deputy/assistant clerk.
• Has sufficient knowledge of the professional field to carry out a full range of varied responsibilities and discharge the accountability required of the Deputy Clerk of Council.
• Preference for candidates with prior work in a Clerk of Council or City Clerk's office, communications/public relations or constituent services role which enables the incumbent to understand complex public policy and service delivery issues.
• Must be available to regularly attend morning and evening meetings and city events outside of normal business hours.
• Willing to obtain CMC (Certified Municipal Clerk) certification at the expense of the City, which includes ongoing education and coursework.
• The City of Grove City is a Drug Free Workplace. All candidates who receive an offer of employment will be required to undergo testing for commonly used drugs, including marijuana.

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In conformity with the Grove City Charter, the ordinances of the City and State laws, the Deputy Clerk of Council shall assist in the coordination of all the legislative activities of the City except those expressly assigned to other entities by the Charter.

Among other duties, the Deputy shall:

• Attend regular evening and special meetings of the Council and Committees and attend city events as needed.
• Serve as acting Clerk of Council on occasions when the appointed Clerk is unavailable.
• Assist in processing: all meetings, public hearings, filings, and other related details on legislative matters, sidewalk assessments, zoning changes, budgets, etc. before Council.
• Attend Planning Commission meetings in order to properly forward legislation to Council, as needed.
• Write letters and reports; maintain various activity records and actions taken.
• Assist with the preparation and distribution of the agenda for all City Council or other assigned meetings.
• Assist with updates to the Codified Ordinances of the City for all holders of Code Books and organize replacement pages for all Code holders.
• Assist in maintaining the safekeeping of all records of the Council Office in accordance with the City's retention schedule.
• Serve as Parliamentarian, as needed.
• Perform other related duties as assigned.