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Administrative Assistant

Job in Daphne - Baldwin County - AL Alabama - USA
Company: BBB Industries
Full Time position
Listed on 2021-03-26
Job specializations:
  • Administrative/Clerical
    Entry Level Administration, Executive Assistant, Office Administration, Real Estate Assistant
Job Description & How to Apply Below

Position Summary

Reporting directly to the CEO, the provides executive support in a one-on-one working relationship. The Administrative Assistant serves as a primary point of contact for internal and external colleagues on matters pertaining to the Office of the CEO. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to the CEO. This will be a part-time position.


The Administrative Assistant will complete a broad variety of administrative tasks for the CEO including:

  • Managing active calendar of appointments
  • Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
  • Completing expense reports
  • Composing and preparing correspondence
  • Arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Manage information flow in a timely and accurate manner
  • Creating reports, meeting agendas and PowerPoint presentations as requested
  • Minimum Requirements

  • Bachelors degree in a business-related field or 3 5 years work experience as an Administrative Assistant, Personal Assistant, or similar role
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Expert level written and verbal communication skills
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Position Requirements
    Less than 1 Year work experience
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