Business Assistant

About Role

Our client is the largest automotive company in the United States & Canada
, and we are seeking a highly organized, proactive, and detail-oriented Business Assistant to provide comprehensive administrative and operational support to the leadership team and technical department
. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and manages multiple priorities with professionalism and discretion.

• Administrative Support: Manage complex calendars, schedule meetings (virtual & in-person), prepare agendas, take minutes, and track action items.
• Communication & Coordination: Act as the primary point of contact, screen and prioritize communications, draft correspondence, and ensure smooth information flow.
• Project & Event Coordination: Assist with technical projects
  , workshops, and team events, including logistics and vendor coordination.
• Travel & Expense Management: Arrange domestic/international travel and process expense reports accurately.
• Document Management: Organize and maintain sensitive technical documents, reports, and presentations.
• Operational Support: Handle office equipment requests and assist with onboarding new technical hires.
• Data & Reporting: Compile data, create basic reports, and assist with presentations.
• Strategic Support: Help execute strategic initiatives and identify process improvements for efficiency.

• Experience:
• 3+ years in administrative support roles (Executive Assistant, Business Assistant), ideally in technology, engineering, or R&D.
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, Google Workspace).

• Exceptional organizational and time management skills.
• Strong verbal and written communication with attention to detail.
• Ability to handle sensitive information with discretion.
• Proactive, problem‑solving mindset; able to work independently and collaboratively.
• Preferred: Familiarity with project management tools (e.g., Jira) and technical terminology.