Billing Specialist

Benefits:

• Childcare Benefits
• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance
• Wellness resources

Location:

Deerfield Beach, FL |

Employment Type:

Full‑Time | Onsite | Salary: $60,000–$65,000 annually | Benefits:
Health, Dental, Vision, Paid Time Off and more.

The Learning Experience is seeking a detail-oriented Billing Specialist to support billing, collections, and accounts receivable operations for corporate childcare centers. This role is responsible for managing private pay and subsidy billing, ensuring accurate invoicing, timely collections, and compliance with agency requirements.

This position partners with center leadership, families, and external agencies to resolve billing issues, reconcile accounts, and maintain accurate financial records. The ideal candidate has strong accounts receivable experience, is highly organized, and thrives in a fast‑paced, multi‑site environment.

• Manage billing and collections for assigned childcare centers, including private pay and agency accounts
• Review attendance records and process billing in accordance with agency guidelines and company policy
• Submit invoices and attendance reports to agencies accurately and on time
• Monitor accounts receivable balances and follow up on outstanding payments
• Process adjustments, credits, transfers, and discounts as needed

• Maintain and process subsidy authorizations and agency billing requirements
• Input and track agency payments within the billing system
• Reconcile agency deposits and maintain accurate deposit logs
• Research payment discrepancies and resolve issues with agencies and internal teams
• Ensure compliance with subsidy program requirements and documentation standards

• Reconcile payments to accounts receivable and identify re‑bill or refund opportunities
• Audit billing and collection records to ensure accuracy and compliance
• Maintain organized financial documentation aligned with company and agency requirements
• Support audit preparation and respond to internal and external audit requests

• Prepare reports and monitor for discrepancies or unusual activity
• Partner with center leadership to resolve billing questions and account adjustments
• Communicate with families, agencies, and internal teams regarding billing inquiries
• Build strong working relationships across field operations and corporate teams

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 2–3 years of experience in billing, collections, or accounts receivable
• Experience in childcare, education, healthcare, or regulated environments preferred
• Strong understanding of billing processes, accounts receivable, and collections
• Basic accounting knowledge and reconciliation experience
• Strong analytical and problem‑solving skills
• Excellent communication skills with a customer‑focused approach
• High attention to detail and accuracy
• Strong organizational and time‑management skills
• Ability to work independently and manage multiple priorities

• Competitive salary with growth potential
• Opportunity to grow within a national organization
• Exposure to multi‑site billing and financial operations
• Collaborative, team‑oriented environment
• Career development and advancement opportunities