Office Services Assistant

Job Summary

Our client is seeking a proactive and detail-oriented Office & Facilities Coordinator to support day-to-day operations within a busy corporate office. This role is ideal for someone who thrives in a hands‑on environment and enjoys being a go‑to resource for office support, event coordination, and facilities management.

• Assist with catering coordination for corporate training sessions, meetings, and company events
• Partner with building services, vendors, and suppliers to support office operations
• Create and manage security badges for new hires and deactivate access for departing employees
• Order and maintain office and kitchen supplies to ensure smooth daily operations
• Sort, distribute, and manage incoming and outgoing mail for the corporate office and affiliated teams
• Support office upkeep by restocking kitchens and pantries as needed
• Provide general administrative and facilities support across the office

• Prior professional experience in an office or corporate environment
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent communication and customer service skills

• Ability to sit, stand, and walk throughout the day
• Comfortable lifting and carrying up to 15 pounds
• Ability to push/pull carts and reach as needed

• Administrative support
• Facilities coordination/maintenance
• Microsoft Office proficiency

Contract position, fully onsite, Downers Grove, IL.

Pay range: $20.00 - $25.00/hr.

Benefits may include:
Medical, dental & vision benefits, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan (Pre‑tax and Roth), Life Insurance (Voluntary Life & AD&D), Short and long‑term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

The Company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.