Responsibilities
Handle employee documentation including passport copies, Emirates , visa copies, labour contracts, insurance records, offer letters, warning letters, NOCs, salary certificates, and HR files.
Coordinate with PRO, typing centres, insurance providers, medical centres, Tasheel, Tawjeeh Amer centres and other government-related service providers.
Track visa renewals, labour card renewals, Emirates , medical insurance, occupational health card, trade licence documents, tenancy contracts, vehicle documents and other expiry dates.
Support onboarding and exit formalities including joining documents, employee file creation, induction coordination, visa processing follow-up, cancellation documents and final settlement paperwork.
Maintain attendance, leave, staff records, accommodation records and other HR admin reports.
Prepare company letters, staff notices, internal memos, salary certificates, NOCs, warning letters, circulars and management correspondence.
Visit banks, government offices, customers, suppliers, insurance offices, courier companies and other locations as required by management.
Coordinate office supplies, pantry items, stationery, uniforms, SIM cards, staff requirements, repairs, maintenance and general office administration.
Maintain proper physical and digital filing for HR admin, licence, vehicle, insurance, legal and company documents.
Support management with confidential work reporting, follow-ups, staff coordination and day-to-day administrative tasks.
Qualifications and Requirements- Minimum 2–5 years UAE admin/HR/PRO coordination experience.
- Valid UAE driving licence mandatory.
- Experience in visa processing, labour documentation, Emirates , medical insurance, and employee file management strongly preferred.
- Experience in trading, distribution, warehouse, logistics, or industrial company environment an advantage.
- Good knowledge of UAE HR/admin documentation.
- Basic understanding of PRO-related procedures.
- Strong follow-up and coordination skills.
- Good English communication.
- Hindi, Malayalam, Punjabi, Urdu, or Arabic knowledge an advantage.
- Good Excel, MS Office, and email writing skills.
- Ability to manage expiry tracking and document control.
- Confidential, mature, punctual, disciplined personality.
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