Administrative Assistant

Job Objective

The Administrative Executive plays a key role in ensuring the smooth and efficient operation of the organization by providing comprehensive administrative and operational support across all departments.

• Maintain an accurate inventory of all IT assets
• Coordinate procurement, distribution, and disposal of IT equipment
• Ensure compliance with internal IT policies and procedures

• Oversee daily facility operations to ensure a safe and productive work environment
• Liaise with external vendors for maintenance, repairs, and services
• Implement cost-effective solutions to improve workplace efficiency

• Manage and coordinate meeting room bookings
• Ensure rooms are properly set up and equipped as required
• Resolve scheduling conflicts and optimize space utilization

• Coordinate with HR to prepare and distribute employee joining kits
• Support onboarding activities to ensure a smooth induction experience

• Process and track payments related to office suppliers
• Maintain accurate records of invoices and expenses
• Work closely with Finance to ensure timely payment processing

• Supervise housekeeping services to maintain cleanliness and hygiene standards
• Conduct regular inspections and address issues promptly

• Manage office supplies, equipment, and general requirements
• Coordinate with departments to fulfill operational needs
• Ensure cost-effective procurement and inventory control

• Bachelor’s degree in Business Administration or a related field
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office
• Flexible and able to work extended hours when required