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Assistant Secretary - State- body

Job in Dublin - Ireland
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Company: CPL
Full Time position
Listed on 2021-05-12
Job specializations:
  • Administrative/Clerical
    Executive Assistant, Personal Assistant, Executive Secretary, Legal Secretary
  • Law/Legal
    Legal Secretary
Job Description & How to Apply Below
Position:  Assistant Company Secretary - State-owned body
I am currently recruiting an Assistant Company Secretary to join a state-owned body. The successful candidate will be responsible for supporting the Company Secretary in the co-ordination and delivery of the highest standard company secretarial support to the company its subsidiary companies and their directors in compliance with all applicable statutory, regulatory and Code of Governance for State Bodies obligations in an efficient and effective manner.

The role holder will have excellent organisational and communication skills, strong attention to detail, and a focus on governance and compliance excellence. Prior company secretarial / legal experience is essential.

The role holder is a member of the company's extended leadership team and as such is expected to proactively contribute to the overall achievement of business objectives.

Key

Responsibilities:

Manage the co-ordination and organisation of Board meetings, Committee meetings and Annual General Meetings for the company and its subsidiary companies including the co-ordination and circulation of all papers in advance to set deadlines

Managing the rolling draft agendas for Board and Committee meetings of the company and its subsidiary companies liaising as necessary with the Company Secretary, the Chief Executive, the Chairperson, Board Committee Chairpersons and the SONI Ltd Chairperson

Manage Company Secretarial administrative activities for the company and its subsidiary companies including minute taking, resolution drafting and lodge required forms and annual returns with Statutory Bodies

Manage correspondence and information requests received from the Chairman and individual directors of the company and subsidiary companies ensuring appropriate responses issue in a timely manner

Ensure that Board related governance policies and procedures and new director induction material are periodically reviewed and reflect up to date statutory or regulatory requirements and best practice for all group companies

Deputise for the Company Secretary as required

Support the Company Secretary in managing effective relationships with Board members, ensuring that Board members are actively supported to maximise their individual contributions to the board

Manage all formal non-financial related correspondence and information requests received from the Shareholder.

Manage the approval process for obtaining consent for specified corporate actions from the Shareholder as required under Statute and/or the Code of Governance for State Bodies

Ensure that all company secretarial matters are conducted in compliance with obligations under statute, Regulation and/or the Code of Governance for State Bodies

Act as the initial point of support contact for the Chairperson and all directors of the company and its subsidiary companies

Keep abreast of potential and upcoming changes in company law or regulations, including the legal obligations of company directors and advising the Company Secretary in a timely manner

Oversee and ensure the maintenance and safe keeping of relevant company records, including maintaining of statutory books, registers of members, directors and secretaries

Deal with correspondence, collating information and writing reports, ensuring decisions made are communicated to relevant company stakeholders

Manage the Company Secretariat budget and ensure cost effective services are procured and delivered

Participate as an active member of the Chief Strategy Office Leadership Team, contributing to the ongoing development of the group strategy Critical knowledge, skills and experience:
Prior company secretarial experience interacting with predominantly non-executive boards

Company Secretarial or legal qualification

Experience of operating within the commercial semi-state sector is desirable

Excellent organisation, planning and facilitation skills along with strong attention to detail

Strong interpersonal, communications and stakeholder management skills

Strong governance and compliance focus

Able to produce quality results in a fast-paced, deadline sensitive environment Interested and think you're a good fit? Submit your application or contact Shauna Porter for a confidential chat (Use "Apply" box below)
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
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