Job Description & How to Apply Below
Position: Legal Secretary – Employment - Dublin
Legal Secretary – Employment
Our Client are a leading Law Firm who greatly value their Employees and Clients. Purcelloleary have been assisgned to recruit for the role of :
Legal Secretary within the Employment group.
As Legal Secretary you will report to Assigned Partners and Fee Earners in the Employment group
Providing full general secretarial support to fee earners as well as trainees;
Diary management, answering calls and taking clear and precise messages, sending outlook invites for meetings and conference calls;
Marketing – arranging travel with Frosch (Firm travel company) and preparing itineraries, presentations, binding presentations for meetings
preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts on Interaction;
Photocopying, faxing and scanning of documents and correspondence;
Document production – creating, editing, amending long documents to include copy typing and re-formatting lengthy documents into Firm house style, storing of correspondence and transaction documents in the appropriate electronic matter names and keeping in line with the firm’s policies and style;
Arranging the opening of files using Falcon (file opening system);
AML – obtaining identification of clients/business documents and arranging closing/archiving of files;
Aderant – preparing prebills, liaising with Accounts re invoices, billing enquiries in Quicklook, creating narratives;
Preparing audit confirmations which include carrying out an audit search, obtaining relevant information from accounts department, preparing audit letter and sending to client.
Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines; and
Such other duties as the Legal Secretary may be required from time to time.
The Legal Secretary wil be responsible for:
Requirement for the Legal Secretary
Strong secretarial experience. Experience with a corporate law firm is essential.
Document production is a key responsibility and experience in this area is a must;
High degree of competency in Word, Delta View, Adobe, Outlook, Filesite (document management system) PowerPoint and Excel;
Strong organisational and interpersonal skills;
Ability to be flexible and responsive to ongoing work priorities
Ability to plan and prioritise workload;
Attention to detail/accuracy;
Strong interpersonal and communication skills; and
A strong team player.
Our Client offers:
Annual bonus award;
Laya Medical Insurance (Full health and dental cover paid by Firm), Life Insurance, Long Term Disability Insurance, Travel Insurance for the employee and their immediate family;
Less than 1 Year
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