Medical Secretary, Senior

** Overview*
* ** Be inspired. Be valued. Belong.*
* At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide:

+ Comprehensive health benefits that start day 1

+ Student Loan Repayment Assistance & Reimbursement Programs

+ Family-focused benefits

+ Wellness incentives

+ Ongoing mentorship, development, leadership programs...and more

** Secretary, Medical Secretary or strong Admininstrative Assistant background*
* ** Description*
* JOB DESCRIPTION:

+ Under minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller/visitor to appropriate staff member.

+ Greets visitors in a courteous manner.

+ Receives, opens, dates, and distributes incoming mail to appropriate employee.

+ Prepares and mails outgoing correspondence and information.

+ Sets up, organizes, and maintains various departmental and/or patient files according to established procedures.

+ Retrieves appropriate information upon request for internal and external use.

+ Arranges and schedules appointments and regular or intermittent meetings for one or more managers.

+ Prepares daily schedules, prioritizes requests for meetings, and makes and confirms travel arrangements.

+ Schedules and coordinates meetings and/or special events.

+ Takes minutes as requested. Takes and/or transcribes dictation.

+ Types medical reports and summaries, patient histories, operative notes, proposals, manuscripts, and letters requiring a knowledge of medical terminology from rough draft to final copy.

+ Proofreads generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies.

+ Advises writer or supervisor of policy deviations.

+ Assists in preparing and completing special projects.

+ Communicates and implements office procedures for recordkeeping, filing, ordering of supplies and confidential information.

+ May supervise or direct the work of student and/or regular employees. May interview applicants and provide input to performance evaluations.

+ Tracks vacation and back up coverage schedules.

+ Processes employee time cards and other employee transactions after review and approval.

+ Initiates, processes and maintains records and invoices on purchases, reimbursements, receipts and related financial matters.

+ Prepares charge sheets and bills patient for outpatient and inpatient services as necessary.

+ Maintains budget records and assists in examining and highlighting variances in budget reports.

+ Informs supervisor of status of accounts.

+ Operates standard office equipment including telephones, copiers, fax machines, and computers.

+ Inventories, orders, and maintains office supplies and forms.

+ Completes purchase requisitions and receives supplies.

+ Enters, updates, maintains, compiles and retrieves data from computer databases.

+ Documents how to access files.

+ Generates regular or special reports and/or statistics after collecting and organizing data.

+ Performs other related responsibilities as required.

MINIMUM QUALIFICATIONS:

+ A high school diploma or equivalent.

+ Three years of medical secretary experience.

+ An advanced knowledge of medical terminology.

+ Previous experience with various personal computer software applications.

+ Positions within this classification may require the ability to type or keyboard 50 accurate words per minute.

Preferred Qualifications

- Experience in Medical Staff Services, credentialing, or hospital administration.

- Experience supporting Medical Staff committees.

- Familiarity with credentialing software systems and regulatory standards.

- Associate's degree or higher in Healthcare Administration or related field.

PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly);
Lifting 25 lbs max;
Carrying of objects up to 25 lbs;
Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS:
Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to:
Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock , Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

** Additional Details*
* Emory is an equal opportunity employer, and qualified…