Fleet Coordinator - Houston

Key Responsibilities Fleet Maintenance & Vehicle Readiness Coordinate and track preventive maintenance, repairs, and inspections for vans, trucks, and pickups

Maintain accurate service records, work orders, and warranty documentation

Manage vehicle recall notifications and dealership/vendor repairs

Respond to and manage telematics alerts (e.g., engine diagnostics, maintenance codes)
Ensure spare vehicles are clean, maintained, and in rotation-ready condition

Perform or coordinate cleaning and detailing of fleet vehicles

Compliance & Safety Oversight Maintain and update vehicle registrations, inspections, insurance, and titles

Enforce DOT compliance and internal safety policies across the fleet

Schedule and manage safety audits, inspections, and incident reporting

Fleet Data & Performance Reporting Generate regular reports on fleet utilization, downtime, and maintenance trends

Assist in budgeting and forecasting for maintenance, replacements, and vehicle lifecycle planning

Warehouse & Inventory Coordination Oversee material stocking of fleet vehicles and warehouse inventory

Monitor and manage vehicle-related parts inventory to reduce downtime

Vendor & Team Coordination Act as the primary point of contact for service vendors, dealerships, and repair facilities

Communicate vehicle policies and operational updates to technicians and internal teams

Support onboarding of new drivers with telematics tools and fleet procedures

Qualifications

Previous experience in fleet coordination, logistics, or vehicle maintenance is strongly preferred

Solid understanding of DOT requirements, vehicle diagnostics, and maintenance scheduling

Exceptional organizational skills and a sharp attention to detail

Proven ability to prioritize tasks and meet deadlines in a fast-paced environment

Valid driver’s license with a clean driving record
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