Comptroller - Admin Assistant III El Paso Audit Office

Overview

Applications must be filed at  We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates. This job posting can be closed without notice and earlier than the closing date if a suitable candidate is found.

Applicants are encouraged to submit and complete the application promptly.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you. Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller’s Office. The Comptroller’s office serves as the State’s accountant, tax collector, treasurer, and more. The agency serves virtually every citizen in Texas and is responsible for writing checks and keeping the books for state government.

Our agency workforce is diverse and valued. Personal development opportunities are encouraged through workshops, teambuilding, and on-the-job training. Flexible scheduling helps employees maintain a healthy work-life balance. For an inside look at the Texas Comptroller’s Office, .

Monday through Friday, 40 hours a week with occasional evenings, weekend hours, and holidays. Hours may change based on business need.

Minimum Qualifications

• Education: Graduation from a standard senior high school or equivalent.
• Experience: Three (3) years’ experience with clerical office and/or administrative work.
• Preferred Experience: Experience using Microsoft Office Suite software and a multi-line telephone.

• Perform assignment finalization procedures.
• Route assignments to the regional processing center utilizing Audit Utilities and Agency Work Manager.
• Prioritize work according to established divisional priorities, focusing on statute audits, hearings, amendments, and refunds.
• Perform imaging duties for No Tax Due assignments, ensuring accurate document capture and routing.

• Maintain filing systems, including recording information and updating paperwork.
• Prepare documents for imaging including statute waivers, audit questionnaires, and power of attorney forms.
• Perform word processing and spreadsheet work using Microsoft Office Suite.
• Maintain compliance with Agency Records Retention procedures.
• Plan available time to efficiently complete filing, compliance, and correspondence duties.

• Process payments on Agency Work Manager, complete required forms, and allocate amounts as needed.
• Deposit funds at prescribed banking locations.
• Maintain accurate records and documentation of all collections processed.
• Image assignment payments and required forms.
• Process and image timely, producing high-quality work.
• Route phone calls, greet visitors, and coordinate flow of information.
• Receive, datestamp, log, and distribute incoming mail; prepare outgoing mail and manage postage balances; verify billings and forward invoices to Accounts Payable.
• Complete tasks and respond to inquiries in a timely manner.

• Provide administrative support for management; manage property and supplies inventory and oversee credit card purchasing and recordkeeping.
• Review travel reimbursement requests for accuracy.
• May perform timekeeping reconciliations and schedule meetings and training.
• Meet training requirements and attend mandatory training that may require overnight stays.
• Perform other duties as assigned and actively apply constructive feedback to enhance work quality.

Maximum earnings information is provided in the job posting; the agency offers a benefits package including insurance, retirement plans, and a flexible work schedule.

Salary is contingent upon qualifications. If you require any reasonable accommodation in the interview process, inform the hiring representative who calls you to schedule your interview. MILITARY PREFERENCE: provide proof by attaching the necessary documentation to this job application. For more information, see the links provided in the posting.

The Comptroller’s Office is an equal opportunity workplace. Applicants must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible during the term of employment.