Business Office Assistant

Overview

Bushnell University Overview
. Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. Bushnell is the largest private university in Eugene’s university district. Eugene offers arts, entertainment, dining, healthcare, and educational opportunities, with easy access to the Pacific Northwest.

Job Summary

The Business Office Assistant is a key member of the Business Office team, providing face-to-face, email, and telephone support to students and staff. This position handles payments and answers questions regarding student account balances, and assists other Business Office staff with various duties as needed. This role requires attention to detail, time management, and vendor coordination.

• Enters and reviews records for accuracy within accounting and other business software.
• Verifies that procedures for recording information are being followed.
• Tracks errors through Financial Edge and makes appropriate reversal or correcting entries.
• Provides excellent customer service to campus faculty, staff, students, and vendors.
• Receives and records cash, check, and card payments for student accounts and from other University departments.
• Prepares daily bank deposits using online banking, check scanners, the student information system, Excel, etc.
• Answers main Business Office phone and assists callers by answering general and student account questions, taking credit and debit card payments, and transferring calls to other departments as necessary.
• Processes invoices, distributes payments, and manages the accounts payable process.
• Performs assigned accounting reconciliations and entries on a regular basis.
• Other duties as assigned.

• Two years of experience in administrative support or office assistance work; familiarity with bookkeeping or accounting is preferred, or a combination of education and experience.
• Experience with Windows-based programs including Word and Excel is required.
• The ability to learn new software is a must.

• Bushnell employees must have a maturing Christian faith and live in compliance with the duties and expectations as detailed in the Employee Handbook.
• The position requires a strong commitment to multiculturalism and diversity.
• The position requires working in a non-smoking, drug-free environment.
• The employee must adhere to FERPA guidelines and student confidentiality at all times.
• All employees are “mandatory reporters” under Oregon law; see the university’s policy for details.
• Knowledge of strong office management techniques, operations and procedures, record-keeping techniques, and the operation of office machines including computer equipment and software.
• Ability to communicate effectively and succinctly, both verbally and in writing, with tact, patience, and courtesy.
• Listening skills and the ability to speak and write clearly are essential; strong interpersonal and communication skills are required.
• High personal motivation with strong attention to detail and accuracy.
• Project a positive, professional attitude when assisting people.
• High ethics of honesty and confidentiality; maintain a gracious presence with students, faculty, staff, and university operations.
• This position may require lifting up to 50 lbs, as well as bending, stooping, or kneeling.
• This job description is subject to change at any time.

Legal and compliance information (e.g., FERPA) is maintained as part of the role requirements. For details on the university’s policies, refer to internal resources.