Temporary Administrative Assistant

Temporary Administrative Assistant

Position Summary:

This position provides temporary administrative support to Family and Consumer Sciences (FACS) Extension Faculty and serves as a point of contact for faculty and staff in the Hoke Smith Annex. Responsibilities include coordinating events such as workshops and conferences, supporting special projects, and overseeing office operations, including supply inventory and scheduling shared spaces.

• Coordinate logistics for workshops, conferences, and training events.
• Manage a library of teaching supplies.
• Assist with the dissemination and distribution of educational materials to Extension Agents.
• Facilitate requests for specialist assistance from county Extension personnel.
• Maintain office equipment, supply inventory, and place orders.
• Ensure timely and professional responses to phone and email inquiries from internal and external stakeholders.
• Schedule the Hoke Smith Annex Conference Room.
• Collaborate with the facilities managers to monitor and support the condition and maintenance of the second floor of Hoke Smith Annex.

• Familiarity with or ability to quickly learn Microsoft Windows-based applications such as Word, Excel, and Outlook, Adobe Acrobat Professional, Canva, etc.
• Ability to work in an open work environment with interruptions and high activity.
• Demonstrated ability to be organized and efficient to meet deadlines.
• Demonstrated initiative to help others, including guests and other office staff, as needed.
• Commitment to teamwork and a collaborative culture.

• Lift up to 10 lbs.

Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of credentials and employment history, and, if applicable, a satisfactory credit check. Candidates may also be subject to a pre‑employment drug test for high‑risk responsibilities.

Name:
Allison Penn

Email:
Allison.

Penn

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.