Corporate Travel Coordinator

About the Position

The Travel Coordinator provides administrative and operational support to the Senior Travel Coordinator, assisting with day‑to‑day travel operations across PDI. This role is responsible for processing travel requests, maintaining accurate travel documentation, and coordinating travel arrangements for employees and candidates across various departments. The Travel Coordinator works closely with our outside travel management company and vendors to ensure timely, accurate travel arrangements that align with company requirements — helping deliver the best possible travel experience for all PDI travelers.

• Collect travel details from employees and coordinate with internal departments to gather required travel information; enter data accurately into Egencia.
• Check hotel, flight, and car rental availability; schedule reservations; and process changes or cancellations as needed.
• Prepare, update, and maintain travel records, itineraries, and documentation.
• Communicate itinerary confirmations, updates, and travel policy information to employees.
• Monitor shared travel inboxes and route inquiries to the appropriate team member in a timely manner.
• Assist with monthly reconciliation tasks, including organizing receipts, preparing documentation for expense reporting, and managing the monthly travel expense report.
• Maintain organized files for travel vendors, invoices, and internal travel requests.
• Provide general administrative support to the travel team as needed.

• Strong attention to detail and accuracy in data entry.
• Excellent customer service, communication, and interpersonal skills.
• Ability to maintain a high level of confidentiality and professionalism.
• Ability to work independently and manage multiple administrative tasks.
• Basic familiarity with scheduling and/or calendar management.
• Comfortable working in a fast‑paced environment with shifting priorities.
• Experience working with Egencia or other travel management software is a plus.
• Demonstrate and uphold Power Design’s core values: integrity, accountability, teamwork, innovation, and growth.

• Competitive salaries.
• Flexible and hybrid work options.
• Comprehensive medical, dental, vision, and life insurance.
• Short- and long‑term disability plans.
• 401(k) with company matching.
• Flexible Spending Accounts (FSA) options.
• Paid time off and company holidays.
• Electric scooters, lake with running path, fitness center, and other campus amenities.
• National discount programs for movie tickets, rental cars, phones, and more.