Administrative Assistant-Bill Noble Park

Overview

ADMINISTRATIVE ASSISTANT – Bill Noble Park

Sports Facilities Management, LLC

LOCATION:
Gardendale, AL

DEPARTMENT: ADMINISTRATION

REPORTS TO: GENERAL MANAGER

STATUS: FULL-TIME (NON-EXEMPT)

The Administrative Assistant will provide support to the growth initiatives of the venue. This position will be coordinating, facilitating, and/or performing a variety of administrative, support tasks, and data entry.

Financial Duties and Responsibilities

• Cash handling and counting of cash drawers
• Preparing till bags for all safes and events
• Managing all safe logs and proper use of safes
• Basic knowledge of accounts receivable, accounts payable and general ledgers required
• Perform inventory counts on office supplies, equipment, and staff uniforms
• Maintain, file, sort, and scan daily reports

Personnel Duties and Responsibilities

• Assist Regional Facility Accountant in planning and conducting new team member orientation and onboarding
• Schedule required training(s) with department managers
• Assist in maintaining training records/files of all employees

Administrative Duties and Responsibilities

• Upkeep of office area, reception, break room, conference rooms, etc.
• Perform any additional duties as directed by management

• 2+ years of related experience
• Highly professional, organized, and detail-oriented
• Must have excellent verbal and written communication skills
• Must have excellent computer skills, including Word, Excel, PowerPoint, etc.
• Experience using MS Dynamics a plus
• Ability to take ownership of special projects and tasks with little supervision

• Must be able to lift 40 pounds waist high
• May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop or bend into awkward positions while performing job functions
• Facility has intermittent noise
• Must be willing to work weekends and/or special events, if required