Accounts Receivable Specialist

Description

FULL-TIME, NON-EXEMPT POSITION, SALARY $26.98 - $32.38 PER HOUR.

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Employee Assistance Program
• Tuition Reimbursement Program
• Student Loan Repayment Program
• Life insurance
• Paid time off
• Retirement Plan

Prepare and maintain a company’s financial accounts with incoming transactions and ensure the accuracy of accounting ledgers and the timely monitoring of payments, receipts, and bills. Also, maintain interrelated financial records to individual departments, projects, and Go Kids Inc. as a whole in accordance with the HR & Fiscal Policy and Procedure Manuals of Go Kids, Inc.

Accounts Receivable Specialists maintain the overall accuracy of the accounts, ledgers, and financial records within their remit. They perform a range of administrative and clerical tasks on a day-to-day basis to keep those accounts up to date. Their main duties include the following as well as other responsibilities that may be assigned.

• Analyzes general ledger and verifies clients' accounts by collecting, analyzing, reconciling transactions, and summarizing account information to resolve account discrepancies, and ensure procedure accuracy.
• Code, post, and track incoming payments.
• Performs variance analysis reporting relating to attendance and accounts receivable billing.
• Process and issue monthly invoices for all Go Kids clients.
• Recording and reconciling all incoming financial transactions received.
• Updating account information of clients in the accounting system and related worksheets.
• Coordinates and prepares relevant information for external accounting auditors.
• Analyze aging reports to resolve outstanding balances to determine if a collection letter or a refund is needed for this account.
• Interface with clients to discuss outstanding receivables.
• Maintain and keep current appropriate binders for Billing, Cash Receipts, refunds, and collection letters.
• Process month-end attendance inclusive of the data sheet reconciliation and control sheet reconciliation if applicable.
• Audit Provider files monthly as part of the Audit Team, if applicable.
• Review policies and procedures related to attendance and accounts receivable and update as needed.
• Continue to increase professional knowledge and skills associated with accounting.
• Enroll in appropriate training to adhere to the department’s professional development goals.

• Assist with training and effectively coaching other staff members on fiscal procedures focused on attendance, accounts receivable, and collections.
• Responsible for job cross-training.
• Recommend improvements to current practices within the fiscal department.
• Keeps abreast of current regulations, trends, and practices in general accounting, and office administration professions.
• Uses equipment and materials in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities.
• Assist with additional support as needed by the Finance Department.
• Conducts self in a manner reflecting credit on Go Kids and encourages others to do the same.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires general knowledge of accounting principles, including federal, state, and local laws and regulations governing organizations.
• Must be organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization, and driven by excellence.
• Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
• Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
• Thorough knowledge of office administration (including efficient filing systems, office machines and equipment, and computer software, including MS Excel and other accounting software) and skilled in customer service and employee relations.
• Must present a neat, professional appearance.
• Must be able to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
• Requires a good sense of humor and belief in working as a professional, cohesive team member.

• Associate degree (A.A/S.) in accounting or a related field or equivalent from a four-year college and two three (2-3) years of related experience in a business and/or non-profit environment.
• Possess…