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Circle Coordinator

Job in Great Falls - Cascade County - MT Montana - USA
Full Time, Contract position
Listed on 2018-10-03
Job specializations:
  • HR/Recruitment
    HR Consulting, HR Executive, HR Generalist, HR Graduate
  • Administrative
Job Description & How to Apply Below
Position:  The CIRCLE Coordinator
Company Description
Entourage Consulting supports the US government. We provide comprehensive civilian staffing solutions to contract and procurement offices of US Government installations around the world. With our Headquarters in San Antonio, TX and our APAC office in Tokyo, Japan we effectively help the U.S. government with contract staff augmentation and locum services of civilian professionals.  Entourage is a veteran-owned fully licensed total service Provider with more than 40 years’ experience working with the US military and government.

Description of Service
The successful candidate shall provide military, civilians and their families with skills, attitudes and behaviours that promote individual resilience and ultimately increase organizational and family readiness.

• Coordinate with the Community Support Coordinator (CSC) to develop and submit, by 1 Oct. of each year, an outline for the upcoming year’s Goals, Milestones, and Calendar of Events.
• Manage day-to-day operating procedures including, but not limited to, scheduling opening/closing of the facility with CSC and volunteers, developing training schedules for classroom/conference room, training volunteers, assessing supply needs, ordering supplies through CSC, maintaining/cleaning of equipment, and reporting any and all discrepancies of equipment to the CSC for repair/replacement.
• Ensure all volunteers working with the Circle receive initial and annual training on current operating procedures found in the CIRCLE Volunteer Manual to include, but not limited to, cleaning facility, securing government resources, and ensuring checkout and logs are filled out properly.
• Meetings shall be conducted with volunteers at least once per month. Additional meetings may be scheduled as needed to address any changes in operating procedures and/or attend to any concerns that may arise during the previous month.
• Maintain inventory of supplies, equipment, telephones, computer systems, gaming systems, security system and wired and wireless network equipment. Repairs to or replacement of equipment, computers or furniture, must be coordinated with the CSC.
• Identify needed supplies or services (i.e. facility/equipment repairs) and notify the CSC.
• Ensure workplace safety by following the facility safety checklist daily. The contractor shall be aware of local safety requirements and ensure all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.
• Develop and provide monthly resilience newsletter to be sent electronically to all resilience trainers – examples will be provided. Oversee Comprehensive Airman Fitness Facebook page – providing updates as needed to the calendar and knowledge-based information.
• Through coordination with the CSC provide a briefing to the Airman’s Council at least once per quarter on services and benefits the CIRCLE provides to the Airmen of Malmstrom AFB along with a list of events being held by the CIRCLE for the next three months.
• Ensure that facilities and storage areas are secured at the end of each day that the CIRCLE is opened. This includes locking all external doors and windows when leaving the facility and locking internal doors as necessary to protect government property.
Position Requirements
Bachelor,   3 to 4 Years work experience
• Have a two-year degree in a field related to a social science or have at least two (2) years’ experience working within a human relations field.
• Be able to recruit, train, and coordinate volunteers (Department of Defense military ID cardholders, military dependents and/or retirees) to support and/or monitor environment.
• Have basic computer skills in Microsoft Office and Internet Explorer.
• Knowledge and ability to operate recreation, classroom, and relaxation room equipment (to include Facebook, Microsoft Xbox, Sony PlayStation, and computer based gaming programs/websites).
• Ability to communicate effectively in English, both orally and in writing.
Contact Information
Contact Name: Entourage Consulting LLC
Contact Phone: 210880-4802
Preferred method of contact: Email with CV via Application Box below.
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