Administrative Assistant Career & College Readiness and Safety & Security

Administrative Assistant for Career & College Readiness and Safety & Security

Harvard Community Unit School District 50 Central Administrative Center – Harvard, Illinois

Job : 5731512

Final date to receive applications: Posted until filled

Posted: May 21, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Title: Administrative Assistant for Career & College Readiness and Safety & Security

Job Summary: The District Administrative Assistant position ensures the smooth and efficient operation of the College and Career Readiness and Safety and Security Department to maximize positive impact on the education of students.

Qualifications:

• High School Diploma or equivalent
• Bilingual Preferred
• Word processing and other office system proficiency
• Valid Driver’s License

Evaluation: The performance of this job will be evaluated at least annually by the College and Career Readiness Coordinator, and Director of Safety and Security or designee in accordance with the Board’s policy on the Evaluation of Personnel.

Reports to: College and Career Readiness Coordinator & Director of Safety and Security

Terms of Employment: This is a 12-month IMRF hourly position with a starting range of $20.00 to $22.00, established by the Board of Education.

Compensation and Benefits: The compensation package for non-union positions includes comprehensive medical, dental, and vision insurance, as well as a $50,000 term life insurance policy. Employees are eligible for paid vacation days based on their length of employment, and holidays are provided per district policy. Full-time employees receive two paid personal leave days per year. Tuition reimbursement is available after the successful completion of the first year.

FLSA: Non-Exempt

• Focuses on customer service, creating a positive climate of respect and trust.
• Participates in developing department goals, objectives, and systems.
• Works well within a learning community, including students, parents, staff, administrators, and the community.
• Demonstrates ethical behavior, integrity and confidentiality of information about students and staff in the school environment and community.
• Participates successfully in professional learning opportunities available to increase skill and proficiency related to the assignment.

• Assists in the development and implementation of district procedures.
• Performs any office duties, which may include:
• Answering the telephone and directing callers to the appropriate person/department
• Handling inquiries from the general public, parents, staff, and students
• Operating office machines
• Preparing, typing, printing, and duplicating materials
• Assisting in the preparation of reports and written correspondence
• Organizing and maintaining appropriate files
• Sorting of mail, both incoming and outgoing
• Assisting in keeping school attendance reports and records
• Creating purchase orders and invoice records
• Enter data in District systems, including but not limited to student information systems (SIS), Raptor Technologies, Red Rover, etc.
• Assist in the preparation of student, staff, board of education, and community presentations.
• Assumes other duties for which the individual qualifies, as assigned by the administrator or designated representative.
• Creates and distributes reports, bulletins, parent/staff newsletters, and other data-driven methods to assess program effectiveness.
• Other duties as assigned.

• Prepare, track, and maintain safety data, including emergency drills, activations, and accountability. Assisting with filing the required school safety data to state officials.
• Manage logistics for safety-related training and conferences, including organizing travel, accommodations, and registration for district staff attending events.
• Manage and maintain emergency management technology functions and permissions in collaboration with IT.
• Assist with upkeep, tracking, and maintenance schedules of district safety equipment.
• Collaborate with local businesses and institutions to develop a strong, cohesive relationship to support…