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Family Advocacy Program​/FAP) Administrative Specialist

Job in Heinsberg - Germany
Full Time, Contract position
Listed on 2021-09-13
Job specializations:
  • Education
Job Description & How to Apply Below
Family Advocacy Program (FAP) Administrative Specialist
Place of Performance: Kaiserslautern, Germany

General Description:
Family Advocacy Program (FAP) Administrative Specialist / Army Community Service (ACS) FAP Assistant/Educator shall provide services for the Family Advocacy Program (FAP) within Army Community Service.

Specific Tasks:
• Create and maintain a computerized database and spreadsheet which will contain the listing of all units within the community, and identify the Commanders, First Sergeants, and Training Non-Commissioned Officers (NCO) of each unit as well as the dates of assumption of command/responsibility, change of command/responsibility and date each attended mandatory FAP Commanders/Senior Leaders Training.
• Compile monthly training statistics for all units within the community to include data regarding Incoming Commanders Brief within 45 days of taking command as well as initial and annual FAP Domestic Violence and Child Abuse trainings provided to all units. You shall provide statistics for the previous month to the FAP Manager no later than three (3) days after the end of the month.
• Prepare daily FAP correspondence in accordance with military correspondence manual (i.e., training agendas, meeting agendas, purchase orders, documents for Emergency Placement Care, Respite documents to include authorization letters, requests and payment documentation). The completion of paperwork may require direct transport and processing of documents to completion.
• Prepare and maintain attendance rosters and statistical data for all participants who attend FAP workshops/classes/seminars and training. You shall input the data into the online ACS Management/Tracking Report, FAP spreadsheets and databases.
• File paper copies of the reports and attendance rosters in binders with the coordinated assessment and sign-in documentation. Maintenance of these binders and statistical databases and spreadsheets are your responsibility.
• Prepare monthly updates to the FAP Commander's Guide. With the preparation of Commander Guides, you are also responsible to maintain adequate copies on-hand to complete the trainings.
• Schedule, confirm attendance and attend quarterly Family Advocacy Committee (FAC) and Fatality Review Committee (FRC) meetings. You shall prepare minutes and distribute to appropriate agencies for the FAC/FRC.
• Track and verify hours of Respite Care used monthly provided by Parent Central, Child Youth, and School Services; report this number to the FAPM NLT the 5th working day of each month. You shall prepare monthly vouchers for reimbursement expenses of childcare service.
• Provide input for the FAP program to the ACS Marketing POC for publication in all media, by the 5th day of each month, with a digital copy going to the FAPM and Marketing POC.

• Responsible for the maintenance of the records and for the minutes from the Family Advocacy Committee. Meetings are held quarterly.
• Assist with/facilitate FAP trainings.
• Track Commanders, First Sergeants and Sergeants Major for recent changes of command.
• Reproduce and organize training packets for all scheduled unit and Commanders annual FAP overview training.
• Meet with the COR monthly and FAP Manager once per week or as needed to discuss program statistics and synch needs of the program.
• Responsible for maintaining records and files incidental to the services provided by this contract.
• Read and review regulations and applicable guidance.
• Report all extended and single contacts following the procedures set forth in the ACS Client Intake SOP.
• Maintain and keep a current inventory list of all educational materials in the FAP Resource Library/FAP Resource closet and basement storage and facility that are purchased through the supply program to replenish and update the publication resources. You shall provide a digital copy of the inventory to the FAPM quarterly.
• Serve as a point of contact within FAP for all certification materials.
• Attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information.
• Research and complete purchase requests for training materials, venues, speakers, supplies and other items as needed to support the Family Advocacy Program.
• Input data into all ACS databases required by duties, within (3) business days of services provided.
• You shall be knowledgeable of the Relocation, Financial, Employment, Army Family Team Building/Army Family Action Plan (AFTB/AFAP), Exceptional Family Member Program and Information and Referral Programs to answer questions and respond in an emergency to initiate FAP services.
• Assist with support service to victims of Family violence by providing information about the Installation Victim Advocate, the Victim Witness Liaison, Transitional Compensation and legal services.
• Store all digital work product on the ACS share drive for common access.
Position Requirements
Bachelor, 1 to 2 Years work experience
• Shall have a Bachelor’s Degree in the area of Social Work, Psychology, Marriage, Family and Child Counseling, Nursing, Counseling or Behavioral Science, Education or Community/Public Health from an accredited university.

• Shall have a minimum of two (2) years’ experience in Family and children’s services or community organization, with experience in the area of Family violence and in the:
(1) Dynamics of child and spouse abuse.
(2) Ability to develop and implement a training program.
(3) Knowledge of individual and group dynamics.
(4) Knowledge of issues and concerns related to the military and the dynamics of abuse on the military Family.

• Shall possess the ability to present information orally and in written format (i.e., marketing) in English.
• Effective interaction with various individuals is imperative.
• Ability to speak English clearly and with excellent comprehension is essential.
• Other language skills are a plus.
Required Language Skills:
  • English - Very good
Contact Information
Contact Name: Entourage Consulting LLC
Contact Phone: 210880-4802
Preferred method of contact: Email with CV via Application Box below.
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