Administrative Assistant

Internal Title:

Administration Operations Specialist
Job Type:

Full Time

Disclaimers:

- This is not a remote position.

- We are interested in every qualified candidate who is eligible to work in the United States.
Schedule:

Monday-Friday

Flexible hours
Location:

In-office - Henderson, NV
Salary:

$50,000 / year
About the Role:

Red Dog Media is a marketing company in Henderson, NV, looking for an additional Administration Operations Specialist to help keep our workplace running smoothly, thoughtfully, and efficiently.

This role is a key part of our day-to-day operations. You'll support the people, processes, spaces, and systems that help our team do great work. From coordinating office needs and onboarding details to supporting internal programs and cross-functional teams, you'll be the kind of person who notices what needs to be done and helps make it happen.
Your Impact:

• Coordinate office operations, including inventory ordering and stocking, supply management, onboarding logistics, and employee portal updates
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• Help keep our workplace running by supporting facility maintenance, vendor relationships, and asset tracking
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• Maintain internal programs and culture initiatives, including events, merchandise, and office communications
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• Leverage AI to innovate, automate, and streamline process improvements
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• Provide dependable cross-functional support across Front Desk, Kitchen, Branding, Recruiting, HR, Finance, and Legal
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A Day In Your Life:

No two days look exactly the same in this role, and that's part of the fun. Here's a look at what you might be working on:

• Covering shifts at the front desk reception, including answering the doorbell, directing deliveries & guests, and restocking inventory
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• Placing kitchen, office supply, snack, and specialty inventory orders
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• Jumping in to support front desk scheduling or kitchen meal coordination
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• Reaching out to a vendor to schedule facility maintenance for the gym, kitchen, or office equipment
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• Coordinating onboarding logistics, including welcome kits, announcements, account invites, employee profiles, and headshot scheduling
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• Updating internal TV displays, company decks, or assisting with a social media post
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• Planning logistics for an upcoming company event like a social hour, March Madness, or the Annual 5K
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• Coordinating hotel arrangements for remote employees
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• Maintaining trackers for processes such as reimbursements, travel, and education records
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• Processing petty cash reimbursements
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• Tracking and logging credit card receipts and monitoring payment flow for Finance
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• Handling customer inquiries for the Legal and Compliance Team
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• Reviewing resumes or grading assessments for the Recruiting Team
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• Running errands
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• Special projects
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Want an inside look at life at Red Dog Media?

Check out this video:
Inside Red Dog Media
Who You Are:

Our team values diverse backgrounds, different experiences, and people who are excited to grow. We care about ownership and alignment with our core values - Be a Problem Solver, Be Curious, Be a Championship Teammate, and Be Better Than Yesterday.

If your experience could transfer well to this role and the traits below sound like you, we encourage you to apply:

• Bachelor's degree or higher
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• Proven experience as an Administrative Assistant or in a similar operational role
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• Highly skilled in Google Suite, including Sheets, Docs, Gmail, and Calendar
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• Highly skilled in Microsoft Excel
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• Advanced experience utilizing AI tools and developing streamlined processes
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• Strong time management skills with the ability to prioritize competing needs
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• Flexible and able to adjust smoothly when priorities shift
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• Self-motivated, accountable, and comfortable taking ownership
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• Strong verbal, written, and listening skills
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• Organized, detail-oriented, and solutions-minded
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• Friendly, professional, and team-first
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• Able to handle sensitive and confidential information with discretion
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• Eager to learn, improve, and contribute at a high-performing level
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• Comfortable working with urgency and staying steady under pressure
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• Enjoys independent work, deep focus, and getting into the details

Bonus Skills

• Experience designing graphics via Canva
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• Familiarity with HR, finance, or legal administrative processes
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• Project management…