Healthcare Construction Assistant PM

Job Title:

Assistant Project Manager – Healthcare Construction Job Description

The Assistant Project Manager supports the full project lifecycle for specialized healthcare construction and renovation projects, from preconstruction through closeout. This role focuses on technical, occupied, and challenging interior renovations in hospitals and healthcare facilities, ensuring projects are delivered safely, on schedule, within budget, and to high quality standards. The position offers flexibility for candidates interested in relocating, with relocation support available.

• Lead and support the preconstruction phase of assigned projects by thoroughly understanding the unique features, complexities, and risks of each project and ensuring they are accurately reflected in the budget, schedule, and general conditions.
• Review and update budget clarifications and exclusions with each budget revision, track changes in budget line items using an accurate budget log, and assist the owner and design team in developing solutions to mitigate cost overruns while meeting client expectations.
• Support the finalization of the owner contract, including clarifications, exclusions, project schedule, and general conditions, ensuring alignment with project goals and requirements.
• Take responsibility, in partnership with the superintendent or site manager, for the production, quality, safety, and timely, profitable completion of assigned projects.
• Proactively build and maintain strong relationships with clients, architects, engineers, and owners, and help initiate new project opportunities through professional interactions and project interviews.
• Prepare for and attend client introduction meetings and project interviews, representing the project team and capabilities in a professional and knowledgeable manner.
• Ensure timely award, preparation, and execution of complete and competitive subcontracts, professional service agreements, and purchase contracts.
• Confirm that the site team understands and follows all prerequisites for subcontractors to begin work on site, including signed contracts, approved and current insurance certificates, bonding requirements, and any special project‑specific considerations.
• Ensure payment and performance bonds or bond waivers are correct, properly documented, and stored in an easily accessible location.
• Assist in preparing final construction budgets and review the general contract under the direction of the immediate supervisor.
• Prepare timely and accurate requisitions and ensure that all funds due are collected promptly in coordination with accounting and project stakeholders.
• Thoroughly understand and execute the terms, conditions, and requirements of the general contract, including schedule, change conditions, delays, and notice provisions.
• Hold internal teams, owners, design teams, and subcontractors accountable to the requirements of the general contract, particularly regarding project schedule, changed conditions, delays, and formal notices.
• Conduct or lead progress meetings with the owner and design team, manage meeting minutes, and maintain related documentation in an organized and timely manner.
• Require weekly progress meetings with subcontractors, ensure the site manager conducts these meetings, and confirm that professional, detailed meeting minutes are prepared and distributed promptly.
• Attend at least one subcontractor progress meeting per month and review meeting minutes bi‑weekly with assigned site teams to monitor progress and address issues.
• Prepare change orders and time extension requests in a timely manner, follow them through the approval process, and ensure associated payments are received.
• Maintain a detailed change order log that supports and validates projections on the change order cost report.
• Review and approve transaction orders, invoices, and requisitions, ensuring that field accounting procedures comply with company standards.
• Ensure subcontractor requisitions and invoices are submitted promptly to the Accounting Department and that subcontractors receive copies of any changed requisitions.
• Require the implementation of, and compliance with, the company’s safety…