Executive Assistant

Are you a highly organized and proactive Executive Assistant who thrives in a dynamic, international environment? If you enjoy taking ownership, improving how things work, and creating impact—this is for you.

We’re hiring an Executive Assistant who thrives in an agile environment and brings an entrepreneurial mindset to day-to-day execution. At OMRON Healthcare EMEA we’re driven by purpose:
To advance health and empower people worldwide to live life to the fullest.

Become part of our team, where initiative, adaptability, and collaboration drive us toward achieving "Going for ZERO."

In this broad, diverse, and dynamic position, you will be supporting our Managing Director, HR Director, and Senior Commercial Director of OMRON Healthcare EMEA. You will bring structure and clarity to the different priorities, enabling effective decision‑making and seamless execution across meetings, travel, projects, and EMEA‑wide initiatives.

The role will be based in Hoofddorp, the Netherlands.

Employment Type:

Full‑time, minimum 32 hours.

• Provide high‑level administrative support to designated Directors, including managing complex calendars, scheduling meetings, and ensuring optimal time management.
• Manage and coordinate business travel arrangements, including flight and accommodation bookings, ensuring alignment with the company's Travel Policy and corporate guidelines.
• Handle Director’s expense management, including travel costs, reporting, and reimbursements, ensuring accuracy, policy compliance, and timely approvals.
• Independently manage all communications for designated Directors, including phone calls and emails, while evaluating and comparing options to make informed decisions or recommendations.
• Coordinate meetings and appointments, prepare agendas, capture key action points, and ensure timely follow‑up on all deliverables.
• Provide project support and, as requested by designated management, independently manage and follow up on projects to ensure successful completion.
• Lead and/or support local NL or EMEA‑wide events, smaller and larger ones.

• Minimum of 5 - 7 years relevant experience and proven experience as an executive assistant in supporting senior leadership, preferably in a corporate & international environment.
• Demonstrate strong organizational and time‑management abilities, with a proven capacity to prioritize tasks and handle multiple deadlines efficiently.
• Demonstrate strong communication and interpersonal skills, with the ability to build effective relationships across all levels of the organization.
• Demonstrate a proactive, solutions‑oriented mindset with a strong attention to detail.
• Ability to work with and manage highly sensitive and confidential information with discretion.
  Proficient in the English language, both written and verbal.
  Good knowledge of Microsoft Office (Word, Excel, PowerPoint).

• A purpose‑driven, international, inclusive, and flexible working environment.
• Continuous learning and development opportunities to support your personal and professional growth
• Hybrid working model (50% office / 50% home), including support to set up your home workspace
• 28 days of annual leave, with the opportunity to earn up to 4 additional days
• Working from abroad opportunity.
• Healthy Living Program, including unlimited access to Open Up for mental wellbeing support and Equip for financial guide.