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Administrative Support

Job in Houston - Harris County - TX Texas - USA
Posted by Mindlance INC
Full Time position
Listed on 2020-02-10
Job specializations:
  • Administrative/Clerical
    Admin Assistant, Clerical, Entry Level Administration
  • Customer Service/Help Desk
    Remote Customer Service
Job Description & How to Apply Below
Essential Duties and Responsibilities:
 Develop a basic understanding and working knowledge of company’s products in order to verify information for use in various data bases, customer pricing, and publications.
 Work with Product Managers, Pricing Manager, Marketing Specialist, the Marketing Director, and others to determine the most important information to document, edit, create and maintain regarding marketing collateral and digital information.
 Perform data entry and assemble new information for marketing database for use in pricing, rebate processing, contract renewals, constant contact, direct marking, collateral documentation, etc. Prepare renewal packages and perform data entry to process new contracts using Excel and JD Edwards. Act as back up for Marketing Specialist and Pricing Administrator. Maintain filing system for variety of marketing materials.
 Maintain marketing contact databases. Manage additions of new contacts and addresses in Access for mailing, emails and lead tracking. Invite new customers to join mailing list. Manage new subscribers to newsletters and social media sites.
 Manage Literature Library documentation, including data entry and upload of new documents, and editing of existing entries. Work with Marketing Specialist to update and maintain inventory of promotional materials and printed literature at vendor warehouse.
 Assist Marketing Specialist with maintenance of marketing content on the website, Extranet, Intranet, and B2B Web Pages in regards to preparing content and editing existing pages. Perform daily and monthly maintenance for B2B, Training and sales databases. Email monthly reports to sales managers.
 Manage materials for Sprecher + Schuh sales meetings, distributor trainings, company outings and other special events, such as literature, PowerPoint presentations, name tags, and welcome packets, and contact database, including mail merge for said documents in MS Word and Excel.
 Coordinate and distribute sample cases, including assembly and maintenance of display contents and cases. Maintain database of demo cases and displays, current inventory and locations. Update case Bills-of-Material in Excel as required.
 Generally, assist the marketing department with collateral, programs, promotions, pricing and other tasks as needed to support and promote the Sprecher + Schuh brand.
Position Requirements
Scope of Position:
This is primarily a Marketing Assistant position using a PC computer. Responsibilities include heavy data entry, contact management, creating mail merge documents, editing PowerPoint presentations, updating spreadsheets, emailing, printing reports, and filing in support of the Sprecher + Schuh brand. Candidates must be able to electronically edit and produce a wide variety of administrative and marketing reports, including maintenance, and maintain quality control of these documents appealing to external and internal audiences. Interaction with various marketing database is required. Some vendor interaction may be required.
Additional Information / Benefits
Education and experience:
• Must be working toward a degree. Experience in an office environment.

Qualifications & skills:
• Must be able to show experience in many types of office documents or data entry projects.
• Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Windows OS)

Desired Qualifications:
• Recent graduate with a bachelor degree in Business Administration or in their last year of obtaining such degree.
• Experience with MAC, WordPress, HTML, JD Edwards or Constant Contact is a plus but not required.
Contact Information
Contact Name: Mindlance INC
Contact Phone: 732.284.3411
Preferred method of contact: Email with CV via Application Box below.
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