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Administrative Assistant

Job in IL Illinois - USA
Company: AbbVie
Contract position
Listed on 2021-02-25
Job specializations:
  • Administrative/Clerical
    Admin Assistant, Executive Assistant, Office Administration, Personal Assistant
  • Healthcare
Job Description & How to Apply Below
Location: Lake County

About AbbVie

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on , , , and .




Administrative Assistant II


AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at  . Follow @abbvie on  ,  ,  ,   and  .


Summary of role


Provides advanced administrative support to the Vice President, CA&O & Patient Services.  Handles a variety of administrative responsibilities to ensure productive department operations and meetings.


Main Responsibilities


Maintains and manages calendar to include proactively resolving meeting conflicts throughout the day and occasionally after hours.  Monitors leader’s calendar to anticipate changes throughout the day and notify others of meeting conflicts.  Stives to give others timely advanced notice if meetings must be changed.


Makes travel arrangements, creates itineraries and tracks travel for anticipated issues, organizes schedule while traveling, and is organized to process expense reports per company policy.


Plans and executes the function’s leadership meetings.  Prepares agendas in advance and monitors changes to agenda and attendees.   Attends staff meetings to record meeting notes, action items, and address any technical issues.


Assist with planning and executing US executive meetings, this includes assisting the US President’s administrative assistant with meetings and offsite events.


Consistently handles confidential or business sensitive information.  Generates meeting pre-read documents and other materials.


Timely and accurate completion of leader’s expense report.


Adept in submission of purchase orders and opening meeting cards.


Lead other administrative assistants within CA&O and Patient Services to including having culture of teamwork, addressing training needs and office efficiencies, works collaboratively to set consistent standards.


Directly interacts with high level executives and their administrative assistants.


Qualifications


Experience


High school diploma required, bachelor degree is strongly preferred.


5 – 7 years of experience in a corporate business environment.


Experience in providing support to Vice President or equivalent


Self-starter and able to function at a high level with general instructions.


Learns quickly and is flexible to change course quickly when needed.


Builds strong relationships with peers and cross-functionally team oriented and can-do attitude to be a proactive contributor to the organization.


Strong written communication skills, able to interact with internal and external colleagues clearly and concisely.


Professional demeanor and able to maintain confidentiality.


Uses and understands Microsoft Office suite and understands virtual meeting technology.


Acts with a sense of urgency and drive for results recognizing CA&O and Patient Services contributions to the business and serving our patients


Significant Work Activities

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

Travel

Yes, 15 % of the Time

Job Type

Experienced

Schedule

Full-time

Job Level Code

IC

Equal Employment Opportunity

At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.
Position Requirements
Less than 1 Year work experience
 
 
 
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