Outside Sales Assistant

45-55K

The Outside Sales Assistant supports the sales team by handling administrative tasks, preparing reports, updating quotations, and assisting with data analysis and sales documentation. This role also provides operational support to the outside sales team through inventory reporting, customer sales analysis, and preparation of presentation materials. The position requires strong organizational skills, attention to detail, and the ability to manage multiple administrative and sales support tasks.

• Prepare monthly reports including inventory value reports, shipping history, and customer sales reports
• Create monthly sales and inventory analysis charts for internal review
• Attend and support monthly sales meetings
• Generate internal sales and inventory reports (e.g., SKS reports)
• Update and manage quotations for the sales team
• Support preparation and input of quotations for new sales opportunities
• Process control tasks and support order-related documentation
• Manage sample purchase orders and CPI-related documentation
• Prepare presentation materials and charts for the outside sales team
• Perform data entry and maintain sales-related records and reports
• Generate accounts receivable and sales-by-customer reports
• Assist with updating sales brochures and marketing materials
• Support fiscal year sales forecast preparation
• Assist with company seasonal communications (e.g., holiday cards)
• Handle occasional administrative tasks such as purchasing office items, gifts, or equipment

8:30 AM – 5:00 PM, Monday through Friday

Full-time, exempt

On-site with regular regional travel (Midwest U.S.)

Indianapolis, IN

Travel includes Indiana, Ohio, Michigan, and Kentucky

• Benefits:
  Health insurance: $1/month employee contribution (includes family coverage; company covers majority)
• 401(k): 4% company match

• Associate or Bachelor’s degree preferred
• Strong proficiency in Microsoft Excel, Word, and Power Point
• Experience supporting sales teams or handling administrative/reporting tasks
• Strong data entry accuracy and reporting skills
• Strong organizational and time management skills
• Ability to handle multiple tasks and deadlines
• Strong communication skills and ability to work with internal teams