Executive Assistant to CDTO

Position Overview

The Executive Assistant to the Chief Digital & Technology Officer (CDTO) serves as a strategic partner and operational leader, maximizing executive effectiveness across a complex global environment.

• Proactively manage and optimize the CDTO’s time, focus, and priorities.
• Anticipate needs 2–3 steps ahead, ensuring readiness for key meetings, decisions, and deliverables.
• Build and manage forward‑looking cadence across board meetings, SLT, town halls, and key initiatives.
• Act as a thought partner in prioritizing requests, filtering inputs, and escalating critical matters.
• Own and orchestrate a highly complex, global calendar across multiple time zones and senior stakeholders.
• Establish efficient meeting cadence and ensure alignment across executive peers and their offices.
• Exercise strong judgment in balancing accessibility with focus—protecting time while enabling speed.
• Enable rapid scheduling and decision‑making across senior leadership.
• Serve as a key interface between the CDTO and senior leaders, Board members, and external partners.
• Build strong relationships across executive assistants and leadership teams to drive alignment and responsiveness.
• Represent the CDTO with professionalism, discretion, and credibility.
• Act as a gatekeeper and connector, ensuring the right information reaches the right audience at the right time.
• Ensure the CDTO is fully prepared for all critical engagements.
• Track key decisions, commitments, and follow‑ups from meetings and ensure execution.
• Coordinate high‑impact events with speed and precision.
• Drive post‑meeting communication and alignment.
• Draft, review, and refine executive communications.
• Ensure messaging aligns with executive intent, tone, and organizational priorities.
• Support development of presentations and materials for leadership forums and key initiatives.
• Coordinate travel, expenses, and logistics with high attention to detail.
• Manage collaboration tools and ensure smooth digital workflow across the executive office.
• Enable seamless coordination across global teams and functions.
• Ensure timely and accurate execution of all administrative and operational responsibilities.
• Bring energy, urgency, and a strong sense of ownership to the role.
• Act as a cultural amplifier—driving engagement, responsiveness, and accountability across teams.
• Serve as an extension of the CDTO’s leadership style and expectations.
• Help create cohesion across a distributed, global organization.

• Executive time optimization (focus vs. reactive workload).
• Calendar efficiency and responsiveness.
• Meeting preparedness and follow‑through effectiveness.
• Speed and quality of decision‑making support.
• Stakeholder satisfaction (executive team, EA network).
• Accuracy and timeliness of execution.
• Quality of executive communications.
• Organizational alignment and coordination.

• 5–10+ years of experience supporting C‑level executives in complex, global organizations.
• Proven ability to operate in high‑demand, fast‑paced environments with multiple stakeholders.
• Exceptional organizational and prioritization skills with strong attention to detail.
• High emotional intelligence and strong judgment in ambiguous situations.
• Ability to anticipate needs and operate proactively with minimal direction.
• Strong communication skills (written and verbal) with executive‑level polish.
• Experience managing complex calendars across global teams and time zones.
• Proficiency with Microsoft Office, collaboration tools, and digital platforms.
• High level of discretion and professionalism.

Dallas, TX

Chief Digital & Technology Officer (CDTO)