Administrative Support Associate

Title:

Administrative Support Associate

Employee Classification:
Clerical & Secretarial

Institution: TCAT-Jackson

Department:
Office of the President

Campus

Location:

TCAT Jackson

Job Summary

* Greet internal and external customers (in-person and by phone) in a professional manner.

* Assist with institutional and programmatic accreditations. Prepare and maintain office records, including meeting agendas and minutes, reports, official documents, and accreditation materials.

* Facilitate various meetings and functions within the college, as needed.

* Assist in planning, implementing, and supporting the institution's accessibility initiatives by ensuring compliance with applicable accessibility standards for all students, staff, and visitors.

* Serve as the designated backup for Human Resources and Payroll functions, providing support in the administration of HR processes and payroll activities as needed.

* Coordinate travel, including airline and hotel booking, itinerary, prepare reimbursement forms, maintain institutional credit cards related to travel, and registration when needed.

* Assist with preparing agency reports using PowerPoint, Excel, and Word as needed.

* Perform general office duties:
Type and proof correspondence, reports, tables, charts, academic manuscripts, brochures, and other business materials as needed; make copies, assemble, collate, staple, or bind materials as required; distribute mail; prepare office supply requests.

* Assist with special projects, including development and tracking. Coordinate special events as needed. Maintain administrative Outlook calendars as needed.

* Schedule and track facility usage by maintaining Facility Usage Calendar. Coordinate with facilities and IT staff to ensure resources are available when space is reserved.

* Maintain office supplies inventory, submit requisitions for purchase, and receipts related to purchase orders in the T  eProcurement system.

* All other duties as assigned by the President and Vice President of Instruction and Institutional Effectiveness

Job Duties

Minimum Qualifications

* Associate degree required, Bachelor's degree preferred.

* Minimum five (5) years' of working experience in an office setting.

Preferred Qualifications

Knowledge, Skills, and Abilities

* Must have strong interpersonal skills, pleasant demeanor, and professionalism with coworkers, students, and the public.

* Display high effort, dedication, and commitment toward work; operate utilizing the efficient and organizational structure while demonstrating trustworthiness and responsible behavior.

* Advanced proficiency in PowerPoint, Excel, and Word required.

* Some travel may be required.

Physical Demands / Working Conditions

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