Executive Assistant

Executive Assistant (Part-Time)

Reports to: Owner

Location: Jacksonville, FL (Local – errands required)

Hours: 10–15 hours per week

Compensation: $18.00 per hour (depending on experience)

Trial Period: 90‑day evaluation period

The Executive Assistant provides direct administrative and logistical support to the Owner. The purpose of this role is to reduce administrative friction and protect executive focus by handling personal and business support tasks requiring organization, follow‑through, and local execution.

• Manage calendar and schedule appointments.
• Maintain task lists and tickler/reminder systems.
• Track renewals (licenses, registrations, insurance, subscriptions).
• Prepare meeting agendas and document notes.
• Maintain organized physical and digital filing systems.
• Maintain vendor and contact master lists.
• Assist with expense documentation.

• Manage personal returns (processing, shipping, vendor coordination).
• Photograph, list, and manage sale of personal items (eBay / Marketplace).
• Coordinate shipping of personal items.
• Maintain documentation of transactions.

• DMV, tag, notary, and agency visits.
• Pick‑up / drop‑off of documents and other items as needed.
• Coordinate home service vendors.
• Run administrative supply errands.

• Maintain project milestone lists.
• Track open loops and follow up.
• Coordinate with Product Advisory team.
• Ensure deadlines are visible and addressed.

• Highly organized and detail‑oriented.
• Strong follow‑through.
• Comfortable running errands independently.
• Mature and discreet.
• Reliable transportation.
• Strong written communication skills.
• Comfortable with Google & Microsoft tools.

• Flexible schedule

Work Location: In person/remote