Administrative Coordinator - WW Advisors

Job Details

Job Location: WW - East - Jacksonville, FL 32257

Salary Range: $15.00 - $20.00 Hourly

WW Advisors is a Jacksonville-based accounting and advisory firm known for its personalized approach and strong client relationships within the local community. With a focus on delivering tailored tax, accounting, and business advisory services, the team has built a reputation for helping individuals and businesses navigate financial complexities with confidence and clarity. As part of its continued growth and commitment to expanding client services, WW Advisors joined Archer Lewis, a national accounting and advisory firm formed in 2024.

This partnership brings together WW Advisors’ trusted local expertise with Archer Lewis’ broader national platform, enhanced resources, and expanded service offerings. By joining Archer Lewis, WW Advisors can maintain its relationship‑driven approach while providing clients with deeper insights, greater capabilities, and access to a wider network of professionals.

• Office Operations:
  Oversee daily office procedures, manage office supply inventory, coordinate ordering with the Operations Manager, maintain a clean conference room environment, and assist with occasional light cleaning. Support tax return processing, including calling clients for pickup, tracking e‑filing forms, following up for required documents, and maintaining accurate form schedules and scanned records.
• Scheduling & Event Coordination:
  Manage calendars, schedule meetings and appointments, and support coordination of internal events, meetings, or special projects as needed.
• Communication & Support:
  Serve as the primary point of contact for incoming calls, emails, and correspondence, routing communications appropriately while providing administrative support to managers and senior staff.
• Documentation & Record Keeping:
  Prepare, format, and distribute reports, presentations, and correspondence. Maintain organized physical and digital filing systems, ensuring all information is accurate, secure, and easily accessible.
• Financial Administration:
  Assist with light bookkeeping tasks, including processing invoices, tracking expenses, and supporting budget‑related activities.
• Process Improvement:
  Evaluate current administrative processes and recommend improvements to increase efficiency and productivity across office operations.

• Education:
  
  High school diploma or equivalent; associate or bachelor’s degree in business administration or a related field preferred.
• Experience:
  
  2–4 years in an administrative, office management, or project coordination role. Experience with in a CPA firm or similar professional services environment is a strong plus.
• Technical
  
  Skills:
  
  Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using office equipment, communication platforms such as Zoom or Teams, and databases or CRM tools like SharePoint or Smartsheet.
• Core
  
  Skills:
  
  Strong organizational, time management, and multitasking abilities; clear and professional communication; attention to detail; ability to handle confidential information with discretion.

• Medical, Dental & Vision Insurance (coverage begins the first of the month following start date)
• Paid Parental Leave
• 401(k) Matching Program
• Pre‑Tax Commuter Benefits
• Pet Insurance
• Unlimited Flexible Time Off7 Company‑Paid Holidays
• Employee Assistance Program (EAP)

Archer Lewis is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer‑related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or have unrestricted U.S. work authorization, and will not require sponsorship for U.S. work authorization now or in the future.