Full Charge Bookkeeper

Job Title:

Full Charge Bookkeeper

Job Description

We are seeking an experienced Full Charge Bookkeeper to manage comprehensive bookkeeping duties using Quick Books. This role involves overseeing accounts payable, accounts receivable, payroll coordination, and general ledger maintenance, ensuring the financial accuracy and integrity of facility records.

Responsibilities

+ Perform full-charge bookkeeping duties using Quick Books, including accounts payable, accounts receivable, payroll coordination, and general ledger maintenance.

+ Maintain accurate and complete financial records for the assigned facility.

+ Prepare and post journal entries, accruals, and adjustments.

+ Manage and reconcile the chart of accounts in alignment with company standards.

+ Track Work in Progress (WIP) for active jobs and projects, ensuring costs and revenues are recorded accurately and timely.

+ Maintain job cost records, including labor, materials, subcontractors, and overhead allocations.

+ Prepare WIP schedules and support percentage-of-completion or other approved revenue recognition methods.

+ Partner with operations and project teams to resolve discrepancies between job progress, billing, and costs.

+ Provide visibility into project financial performance, margins, and cost variances.

+ Collaborate with office managers, plant leadership, and operations teams across all facilities to ensure consistent accounting practices.

+ Support intercompany transactions and allocations.

+ Serve as a resource for bookkeeping questions, documentation standards, and Quick Books best practices across locations.

+ Assist with training facility staff on financial procedures, job cost coding, and documentation requirements.

+ Process vendor invoices, match them to purchase orders and receiving documentation, and ensure timely payment.

+ Generate customer invoices, apply payments, and support collections as needed.

+ Maintain organized vendor and customer files, including contracts, W-9s, and credit terms.

+ Resolve billing and payment discrepancies in coordination with operations and sales teams.

+ Coordinate payroll processing and review timesheets for accuracy, job coding, and labor classifications.

+ Ensure labor costs are properly allocated to jobs for accurate WIP and job cost reporting.

+ Support compliance with payroll regulations and internal controls.

+ Reconcile bank accounts, credit cards, and loan accounts monthly in Quick Books.

+ Prepare monthly financial statements and internal management reports.

+ Assist with budgeting, forecasting, and job-level financial analysis.

+ Support month-end and year-end close, audits, and external accountant requests.

+ Ensure compliance with company accounting policies and internal controls.

+ Maintain audit-ready financial records and organized supporting documentation.

+ Monitor expenses and flag unusual transactions or variances.

+ Recommend and support improvements to accounting workflows and reporting processes.

Essential Skills

+ Accounting

+ Accounts payable

+ Accounts receivable

+ Quick Books

+ Bank reconciliation

+ Journal entry

+ General ledger

+ Job Costing

+ AP

+ AR

+ Payroll

+ GL

+ WIP (Work in Progress)

+ Reporting and Reconciliation

Additional

Skills & Qualifications

+ 2+ Years of Full Charge Bookkeeping Experience

+ If no degree, 5+ years of experience

+ 1+ years of Quick Books experience

+ Preferred Construction experience

+ Procor experience

Work Environment

The position is fully onsite in the office. The company offers a fast-growing environment with opportunities for promotions. Benefits include health medical coverage and a 401K plan.

Job Type & Location

This is a Contract to Hire position based out of Jupiter, FL.

Pay and Benefits

The pay range for this position is $36.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jupiter,FL.

Final date to receive applications

This position is anticipated to close on Feb 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent…