More jobs:
Project Assistant
Job in
Kansas City, Jackson County, Missouri, 64101, USA
Listed on 2026-02-17
Listing for:
SPECTRAFORCE
Full Time
position Listed on 2026-02-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Admin Assistant
Job Description & How to Apply Below
- This position is responsible for performing general administrative, office support for company projects.
- Keep and maintain project files.
- Track projects and produce monthly progress reports.
- Work with specs, changes and finalizing.
- Facilitate questions regarding projects and research information.
- Maintain tracking system for projects.
- Record minutes from Project Manager meetings.
- Answer phones and direct calls.
- Read and sort incoming mail.
- Type memos, correspondence, reports, and other documents.
- Make travel arrangements.
- Prepare outgoing mailings and labels, including emails and faxes.
- Organize and maintain filing system.
- Coordinate client or vendor lunches, including set-up and clean-up.
- Reserve conference rooms.
- Coordinate with internal support departments.
- Order and maintain supplies.
- Arrange equipment maintenance or set-up.
- Keep the department calendar and roster.
- Occasional project assistance for managers.
- Assist in Power point presentations.
- Utilize Access to store and retrieve data.
- Help coordinate clerical needs of special projects.
- Complete weekly timecards.
- Make copies of printed material.
- Additional duties as assigned by supervisor to assist in the overall success of the group and company.
- High School degree or equivalent.
- Minimum 3 years office/clerical experience.
- An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
- Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
- Some college coursework preferred.
- Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments.
- Professional maturity and the ability to stay organized under pressure are key.
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