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Field Office Coordinator

Job in Kuala Belait - Brunei
Full Time position
Listed on 2019-09-02
Job specializations:
  • Administrative
    Admin Assistant, Office Coordinator, Expat Administration
  • Oil Industry
    Offshore Oil
Job Description & How to Apply Below
1) Provides logistical and administrative support for the Operations Manager, Fleet Manager, Fleet Engineer, Lead Techs in all
office administration like correspondence, presentation and travel arrangements.

2) Administer office management duties for stand-alone offices (if applicable). Maintain records and documentation related to HSSE, such as monthly safety briefings, accident investigation reports, safety meeting minutes and the office first aid kit

3) Work together with the Field Service Supervisor (scheduling & mobilization of Field employees, advising customers) and collect legal documents required by country before mobilization

4) Track FSR training and certification, submit certifications to CLMS. Maintaining Work Order Processing System up to date for field employee’s valid medical certificates, offshore certificates, Fitness for Duty, passports, visas, etc.

5) Organize offshore survival training, refresher courses and medical visits for field employees.

6)  Manage the Invoicing Process and follow-up on customer invoicing and purchase order, prepare invoicing instructions, issuing credit notes. Generate and check for completeness of Field Service Invoice and submit to Finance for final review. Assist Accounting with past due invoices. Preparation of Intercompany invoicing to Finance. Manage, follow-up of the non billable and billable Work Orders (credit hours) Process. Dispatch new yearly Sales Service rates to the customers.

7) Creates jobs and Work Order's in Work Order Processing System and dispatch to the Field employees, processing  and review after job completion (check of job report, signed timesheet, clock report hours, launch Purchase Order).

8) Check expense reports for Field employees according to Field Service Representative  Guideline and Travel and Entertainment Policy, before approval or is rejecting the expense reports if noncompliance or missing documents.
Position Requirements
High School,   3 to 4 Years work experience
The Field Office Coordinator III operates with a great degree of self-sufficiency under general direction of the District Service Manager. The individual should have good judgment, and a strong understanding of the Customer Service organization and the policies and practices of the Company. The incumbent should be proficient in Microsoft Office and computer literate to learn other job specific systems such as Work Order System ERP-system HSSE, Expense Report System and Intranet Website. Language skills as required by the district.

This position requires 3 - 5 years of office experience or related administrative equivalent.
Required Language Skills:
  • English - Good
Additional Information / Benefits
Why Work at Solar Turbines?
When you join the Solar Turbines team, you become part of the family. Solar has a strong culture that embraces global diversity. People are the foundation of our organization. We offer a strong benefits package, a dynamic team environment and professional growth opportunities.

Our Work Culture
The Spirit of Solar, our family-friendly culture, has been the hallmark of Solar for over 90 years. We are committed to employee development, advanced technology, innovation and creativity.

Apply Now  
We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognizes your achievements. Interested applicants are invited to submit your most updated CV directly to Solar Turbines Career Opportunities Webpage
Contact Information
Contact Name: Solar Turbines International Company
Preferred method of contact: Email with CV via Application Box below.
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Brunei-only applications: This Company / Employer has indicated that only qualified candidates currently living in Brunei (and its citizens living globally) are being considered here for this position. Search Here for alternative jobs that match your location & skills.

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