Administrative Assistant

Education  Secondary (high) school graduation certificate.
Work setting  Health care institution, facility or clinic.
Tasks   Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures.
Coordinate the activities of the HR department in order to ensure they meet the organization's goals.
Coordinate the flow of information within the team.
Evaluate daily operations.
Open and distribute mail and other materials.
Plan and control budget and expenditures.
Plan and organize daily operations.
Review HR projects to assure compliance with laws and regulations.
Establish and implement policies and procedures.
Train other workers.
Record and prepare minutes of meetings, seminars and conferences.
Determine and establish office procedures and routines.
Plan, develop and implement recruitment strategies.
Schedule and confirm appointments.
Answer telephone and relay telephone calls and messages.
Answer electronic enquiries.
Oversee development of communication strategies.
Compile data, statistics and other information.
Order office supplies and maintain inventory.
Arrange travel, related itineraries and make reservations.
Greet people and direct them to contacts or service areas.
Set up and maintain manual and computerized information filing systems.
Type and proofread correspondence, forms and other documents.
Perform data entry.
Provide customer service.
Work with the marketing department to understand and communicate marketing messages to the field.
Maintain and manage digital database.
Perform basic bookkeeping tasks.
Conduct performance reviews.
Supervise office and volunteer staff.
Supervision  1 to 2 people.
Computer and technology knowledge   MS Excel
MS Outlook
MS Power Point
MS Word
MS Office
Work conditions and physical capabilities   Ability to work independently.
Work under pressure.
Tight deadlines.
Attention to detail.
Repetitive tasks.
Experience  2 years to less than 3 years.
Other benefits  Free parking available.

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