Executive Assistant

Schedule

Monday–Friday: 9:00 AM – 5:00 PM. Flexibility required for evenings/weekends as needed.

Full Time | In Office | Largo, FL

Gabriela Suarez is seeking an Executive Assistant to serve as a trusted partner across multiple businesses, properties, and personal operations.

This is not a basic administrative role. You will take ownership of systems, projects, and execution—ensuring everything runs efficiently, accurately, and without constant direction.

Executive Support

• Manage daily priorities, tasks, and follow‑through for the CEO
• Track, prioritize, and close out all outstanding items independently

Calendar & Communication

• Coordinate scheduling, meetings, and time‑sensitive priorities
• Serve as a central point of communication with internal and external contacts

Real Estate Portfolio

• Oversee and organize all property documentation (residential + commercial)
• Track:
  • Insurance policies, coverage, and renewals
  • Property taxes, HOA dues, permits, and compliance requirements
  • Rent roll and reporting
• Source and compare insurance quotes to optimize coverage and cost
• Maintain visibility across all properties, including out‑of‑area assets (Orlando)

Business & Legal (Valentino’s)

• Oversee organization of licenses, permits, and inspections
• Track renewal timelines and ensure full compliance
• Maintain centralized, well‑structured documentation

Operations & Coordination

• Coordinate vendors, staff, and project timelines
• Oversee travel planning and logistics
• Support household and personal operations as needed

• Relevant experience
• Highly organized with strong attention to detail
• Able to manage multiple priorities in a fast‑paced environment
• Self‑directed with strong follow‑through—you don’t need constant instruction
• Strong problem‑solving skills and sound judgment
• Professional, discreet, and comfortable handling confidential information

• Medical, Dental, Vision
• PTO starts at 1 week, increases over time
• High‑impact role working directly with the CEO
• Opportunity for growth and increased responsibility

• Fast‑paced, high‑expectation environment
• Team‑oriented and collaborative
• Role with real ownership and autonomy—not task‑based support

• Take initiative and execute without being told
• Thrive in high‑responsibility, fast‑moving environments
• Can bring structure and clarity to complex operations