Terminal Deployment Consultant

ABOUT THIS POSITION

The Solution Adoption Consultant – Payments & Terminal Solutions is responsible for driving the successful implementation, deployment, and adoption of Waystar’s payment technology solutions for healthcare clients. This role specializes in payment terminal deployments, EMV (chip card) payment technology, merchant onboarding, and payment workflow enablement across client environments.

The consultant serves as a strategic partner to clients and internal stakeholders throughout the implementation lifecycle, ensuring a seamless client experience from onboarding through go‑live and stabilization. This role collaborates cross‑functionally with Sales, Product, Engineering, Customer Success, Payment Operations, and external payment and terminal vendors to support successful client outcomes.

The ideal candidate combines strong implementation and project management skills with technical aptitude, healthcare integration knowledge, merchant processing experience, Salesforce (SFDC) experience, and a client‑focused mindset. Experience supporting healthcare payment workflows and Epic‑integrated environments is highly preferred.

• Lead and support client implementations involving payment terminals, payment hardware, and healthcare payment solutions.
• Serve as a trusted advisor to clients throughout onboarding, implementation, deployment, and go‑live activities.
• Develop a detailed understanding of client workflows, operational processes, and payment environments to support long‑term solution adoption and success.
• Manage multiple concurrent projects across varying phases of the implementation lifecycle.
• Communicate project status, risks, timelines, dependencies, and mitigation plans to clients and internal stakeholders.
• Utilize Salesforce (SFDC) and other internal systems to document project activities, track implementation progress, manage client communications, and maintain accurate records.
• Support implementation best practices and continuous process improvement initiatives to enhance both operational efficiency and client experience.

• Coordinate merchant onboarding activities, including merchant account setup, payment processing readiness, and terminal assignment.
• Partner closely with Payment Operations teams to support payment workflow configuration, transaction validation, and deployment execution.
• Collaborate with internal and external payment processing partners to ensure successful onboarding, connectivity, and issue resolution.
• Support payment gateway, processor, and transaction flow troubleshooting activities as needed.

• Coordinate terminal ordering, provisioning, configuration, assignment, and deployment activities for client locations.
• Manage P2PE (Point‑to‑Point Encryption) asset tracking and operational accountability for deployed devices.
• Ensure terminals are properly configured within merchant and Waystar environments to support accurate payment processing workflows.
• Partner with terminal vendors and internal technical teams to support deployment readiness and issue resolution.
• Support quality assurance testing, deployment validation, and go‑live readiness activities.

• Demonstrate working knowledge of healthcare integrations, payment workflows, and client connectivity requirements.
• Support integration‑related activities and collaborate with technical teams to ensure successful deployment outcomes.
• Leverage Epic knowledge and understanding of healthcare revenue cycle workflows to support implementation planning and client adoption.
• Demonstrate familiarity with networking concepts, firewalls, and payment terminal connectivity requirements.
• Support monitoring, troubleshooting, and escalation management for payment terminal and transaction processing issues.

• Participate in scheduled go‑live support activities, including occasional after‑hours or weekend coverage based on client deployment schedules.
• Drive end‑to‑end resolution of escalated implementation, deployment, and payment processing issues.
• Support command center activities…