Associate Project Manager

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting‑edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.

Associate Project Managers (APM) serve a critical role to support multiple project teams within Project Management. This job is documentation heavy with a focus on creating Bidding and Proposal Documents. APM’s will work closely with Project Managers, Project Designers, and Estimators and are expected to be heavily involved in the organization of project information and paperwork to support multiple Project Managers at a given time.

This position is intended to not only serve as a critical role to support the project team within Project Management, but also to be a training ground for future growth opportunities within Project Management/the organization.

APMs are generally expected to spend approximately 85% of their time performing as an Associate Project Manager for active projects or bidding, 10% of their time contributing to organizational and departmental improvements, and 5% towards continuing education. Within that, to support and participate in Project delivery, APMs may travel approximately 30% of their time.

• Work closely with Project Managers and Senior Project Managers to ensure all facets of assigned projects are actively managed.
• Ensure internal tracking systems are kept up to date on all assigned projects.
• Participate in internal and external communication of Project status and progress.
• Participate in the management of final deliverables, ensuring TAIT quality throughout delivery.
• Risk monitoring and delay management.

• Participate in translating Client needs into “TAIT language”.
• Ensure that the Client’s vision is considered throughout the Bidding phase.
• Participate in drafting Project Proposals and Quotes.
• Participate in the development of creative and technical solutions.
• Participate in cost estimates and determine contingencies.
• Participate in pricing and payment schedule discussions internally.

• Understand the Project’s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client.
• Participate in ensuring TAITs duties & responsibilities are properly executed.
• Participate in ensuring the client executes their duties correctly and, where necessary, ensure TAITs interests are protected.

• Plan cashflow schedule according to proposals and contracts.
• Participate in maintaining payment schedule and invoicing.
• Participate in the development of “As Sold” budget at the outset of a project.
• Participate in maintaining ongoing financial forecasts.
• Monitor and control Project costs and Change Orders (Extras).
• Raise early flags for potential risks as well as opportunities.

• Develop and maintain good relationships with Project Performance and Operations groups.
• Proactive, open, and transparent communication.
• Attend (and/or organize) regular check‑in meetings.
• Participate in identifying who should be “around the table” for strategic conversations.
• Participate in resolving challenges, conflicts, or disputes within a Project or between competing Projects.
• Attend global and regional “All Hands” and similar organization meetings and gatherings.
• Stay up to date on time clocking, expense report submittals, and other administrative tasks.

• Identify opportunities for minor and major improvements in…