Partner HR Executive Assistant; FTC – maternity cover

What We Will Offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business.

Here you can expect a competitive and fair reward as well as recognition based on all-round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

• A competitive salary and a host of family friendly policies
• Life assurance, private health and dental care for you and your family
• A range of flexible benefits including gym discount and retail vouchers
• We support the causes you care about by giving you one day per year off to volunteer with any charity that you are involved with outside of work
• A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.
• Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
• We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

This role is in the firm’s Partner HR team, made up of the Senior HR Manager and HR Manager, who work with the Chief People and Talent Officer (CPO) in supporting partners on all HR related matters.

The Partner HR Executive Assistant supports the Senior HR Manager and HR Manager in the provision of a consistently high level, seamless HR service to our 250 global partners. The role will involve providing an enhanced level of support for partners and assisting on projects in line with the firm's strategy.

The role will also work closely with our key stakeholder groups including the Global Leadership Team (GLT), the Review Panel and the Supervisory Council as well as the Global People team, including the lateral partner recruitment team.

Supporting The Senior HR Manager And Working Closely With Stakeholders As Well As The Lateral Partner Recruitment Team With The Smooth Integration Of Lateral Partner New Joiners Across The Firm. This Will Include

• Preparing induction and integration plans including scheduling the various meetings and liaising with key stakeholders;
• Uploading new joiner information onto Workday (HR system) and coordinating with various teams across the firm to ensure onboarding preparations are made (this would include Facilities, Business Acceptance, Legal and Regulatory Risk, IT and Executive Assistants);
• Liaising with the partner candidate and as well as internal stakeholders; and
• Finalising all new joiner admin including all correct documentation is executed and making the correct registrations on the SRA as well as Companies House.

• Supporting the Senior HR Manager with coordinating all changes to partner terms and the life cycle of partners (i.e. preparing letters covering sabbaticals, maternity, departures, transfers, consultancy arrangements and departures etc).
• Maintaining the partner intranet site, as well as all Partner HR related filing, trackers and documents including Excel spreadsheets and Word template letters.
• Coordinating the annual partner promotion process including arranging key meetings, updating documentation (as required), keeping track of the project plan and timetable, supporting with the assessments, preparing bundles for the GLT and sharing documents with the Review Panel and Supervisory Council.
• Coordinating the annual partner appraisal and remuneration review process including scheduling appraisal meetings, creating and transferring objectives to partner appraisal forms, pulling financial reports from the Finance System, liaising with partners, Practice Group Leaders and Office Managing partners throughout, supporting with the key documentation required for the remuneration moderation meetings with the GLT, collating and recording partner feedback, attending and taking notes during the GLT remuneration moderation meetings, preparing remuneration review letters for partners.
• Coordinating other cyclical and ad hoc processes relating to the partner population as required.
• Producing regular reports and collating partner data using key documents and internal reporting systems.

• Building and maintaining key…