Regional Project Accountant - Cost Accounting

Description

We are seeking a detail-oriented, organized, and motivated Project Accountant to support both accounts payable and job cost accounting across multiple projects and regional locations. This role plays a critical part in ensuring accurate project cost tracking, timely vendor payments, and proper labor cost allocation through job cost timecard processing.

Working alongside a companion Project Accountant focused on cash inflow and compliance, this position covers the cost side of the project financial partnership that project managers and leadership depend on. The ideal candidate will have a strong accounting foundation, experience working in project-based environments with multi-regional operations, and the ability to collaborate closely with project managers, operations, and finance leadership across different locations.

This position requires excellent attention to detail, strong communication skills, a continuous improvement mindset, and comfort working in a fast-paced, multi-project environment.

• Process high-volume vendor invoices accurately and efficiently across multiple projects and regional locations.
• Review, code, and match invoices to purchase orders, contracts, and receiving documentation.
• Ensure invoices are coded correctly to projects, cost codes, phases, and departments across companies in the region.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Monitor AP inboxes and respond to internal and external inquiries from multiple locations.
• Prepare weekly payment runs and assist with check processing, ACH, and wire transfers; experience with positive pay a plus.
• Maintain organized digital records and ensure compliance with company policies and audit requirements.
• Assist with per diem requests and expense transaction processing.
• Coordinate with the Project Accountant – Cash & Compliance to hold subcontractor payments until required lien waivers are received.

• Maintain accurate job cost records by reviewing and posting AP, labor, and other project-related costs across regional locations.
• Review project expenses for accuracy, budget alignment, and proper authorization.
• Support project managers at all companies in the region with cost tracking, cost-to-complete data, and budget variance questions.
• Assist in identifying cost discrepancies, miscodings, or potential overruns and process corrections as appropriate.
• Participate in month-end close activities related to project accounting, including accruals, reconciliations, and job cost reporting.

• Create and send purchase orders for project materials, equipment, and subcontractor services.
• Manage procurement tracking and delivery coordination to ensure materials arrive on schedule.
• Review equipment, material, and subcontractor pricing against cost estimates and correct any discrepancies.
• Enter inventory transfers onto work orders.

• Review, process, and validate job cost timecards for accuracy, completeness, and proper job/cost code allocation.
• Coordinate with operations and project managers across region to resolve timecard discrepancies.
• Ensure labor costs are posted accurately to projects in accordance with company policies and labor agreements.
• Support payroll and accounting teams by providing accurate labor cost data for project reporting.
• Manage travel and timely communication of per diem needs, per Entek policy.

• In coordination with the project manager, prior to project closeout, review work orders for cost accuracy and completeness.
• Reconcile final job costs against budget and flag remaining variances for PM review.
• Coordinate with the Project Accountant – Cash & Compliance to ensure cost and revenue records are aligned before a project is marked complete.

• Assist with RFI and change order documentation as it relates to cost impact: enter approved cost adjustments onto work orders, route to appropriate parties, and file in job folders.
• Review change order cost impacts against estimates and flag discrepancies to…