Specialist - Accounting and Procurement

Overview

The Louisiana SPCA (LASPCA) is seeking a detail-oriented and highly organized Accounting and Procurement Specialist to support the organization’s financial operations through effective management of accounts payable/accounts receivable processes, vendor relationships, expense tracking, and purchasing coordination.

This role works collaboratively across departments to ensure timely and accurate financial processing, maintain strong vendor partnerships, support organizational compliance, and help ensure operational efficiency through responsible procurement and expense management practices.

The ideal candidate is analytical, proactive, solutions-oriented, and committed to supporting LASPCA’s mission through strong financial stewardship and exceptional internal customer service.

• Manage day-to-day accounts payable and receivable functions, ensuring accuracy, timeliness, and compliance with organizational procedures.
• Process vendor invoices, ensuring proper coding, approvals, and completion of two-way and three-way matching requirements.
• Submit approved invoices for payment processing through the organization’s third-party payment platform and monitor payment status reports for accuracy.
• Maintain the accounts payable subledger and AP aging schedule, ensuring outstanding items are researched and resolved promptly.
• Prepare journal entries, including accruals, reclasses, and adjustments as needed.
• Assist with monthly bank, credit card, and subledger reconciliations.
• Support month-end and year-end close processes by preparing work papers and maintaining organized financial documentation.
• Collaborate with the Finance team to ensure completeness and accuracy of financial data and reporting.
• Support audit preparation activities and provide documentation requested during audits.
• Prepare monthly sales tax returns and ensure timely filing requirements are met.

• Develop and maintain strong professional relationships with vendors, suppliers, and service providers.
• Coordinate vendor onboarding processes, maintain accurate vendor records, and ensure required documentation is current and compliant.
• Serve as a primary point of contact for vendor inquiries, payment status questions, and discrepancy resolution.
• Communicate proactively with vendors and internal departments to resolve invoice, purchasing, and delivery issues efficiently.
• Monitor vendor performance and help identify opportunities to improve procurement efficiency and service quality.
• Ensure all procurement activities follow organizational policies, procedures, and internal control standards.

• Monitor organizational expenses and assist with tracking department spending against approved budgets.
• Review purchasing and payment activity to identify unusual trends, discrepancies, or opportunities for improved cost management.
• Maintain accurate, audit-ready records of financial transactions, procurement activities, and supporting documentation.
• Assist in preparing expense reports, financial summaries, and supporting schedules for management review.
• Support inventory and usage tracking through review of operational reports and purchasing activity.
• Identify and recommend process improvements that strengthen financial controls and increase operational efficiency.

• Coordinate purchasing activities with internal departments to ensure requests are processed accurately and timely.
• Monitor open purchase orders and follow up with vendors and departments regarding delivery timelines and order status.
• Resolve discrepancies between purchase orders, receipts, and invoices in coordination with vendors and internal teams.
• Ensure purchasing documentation is complete, properly approved, and maintained according to organizational standards.
• Assist departments with procurement procedures, purchasing workflows, and vendor coordination.
• Support continuous improvement of procurement systems, workflows, and reporting practices.

• Participate in cross-training efforts to ensure departmental coverage and…