Executive Assistant

Job Title:

Executive Assistant

Reports to:

CEO

Type:
Full-Time

Salary: $75,000 – $90,000

Location:

Lowell, MA

UTEC’s promise is to ignite and nurture the ambition of our most disengaged youth to trade violence and poverty for social and economic success. UTEC’s outcomes-focused model begins with intensive street outreach, reaching proven high-risk youth where they’re at. UTEC engages youth in workforce development and educational programs and provides mental health services and intensive case management. Social justice and civic engagement are embedded in all programming.

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UTEC is committed to its vision for Diversity, Equity and Inclusion which pledges to honor the lived experiences and expertise of individuals; create community and celebration of cultures; challenge all forms of oppression; and embody a culture that leans into discomfort and recognizes it as a growth opportunity. UTEC is dedicated to fair and equitable compensation practice, the health, mental health, and overall well‑being of young adults and staff and to creating an environment that supports work‑life balance and the individual and professional growth of all.

We strongly encourage people of color, individuals from historically marginalized communities, and those with lived experience related to the communities we serve to apply. UTEC is also proud to be a second‑chance employer. We believe that past involvement with the legal system should not be a barrier to meaningful employment, and we welcome applicants regardless of criminal record.

UTEC, Inc. is seeking an experienced, highly organized Executive Assistant to provide high‑level administrative and operational support to senior leadership from our Lowell office. This role reports directly to the CEO and provides direct support to the CEO and senior leaders, including complex scheduling, communications and email management, meeting preparation, and confidential administrative support requiring discretion and sound judgment. This role requires the ability to act proactively and independently in a fast‑paced environment.

The Executive Assistant will serve as a key partner to senior leadership, anticipating needs, navigating competing priorities, and leveraging online tools to support efficient operations.

In addition to executive support, this role is responsible for the administration and coordination of Leadership Team meetings and Board meetings, ensuring high‑quality preparation, documentation, and follow‑through. This role also provides oversight of front desk reception to ensure consistent coverage and a welcoming visitor experience, in close coordination with the Program team.

• Manage complex calendars and scheduling for the CEO and senior leaders; prioritize requests, resolve conflicts, and proactively adjust schedules, and anticipate needs across multiple leaders with minimal direction.
• CEO calendar and email management: monitor, triage, and respond to the CEO’s email as appropriate; draft responses, route messages, flag urgent items, and alert the CEO to communications requiring their direct attention and decisions.
• Draft, edit, proofread, and format correspondence, internal communications, and meeting materials with professionalism and discretion.
• Coordinate meeting logistics (rooms, A/V, attendees, catering as needed, printing/materials preparation) and support effective meeting readiness.
• Maintain organized systems for contacts, templates, records, and highly confidential files; ensure timely follow‑through on requests and commitments while exercising strong discretion and judgement.
• Leverage digital tools (e.g., Google Workspace, Microsoft Office, and other platforms) to streamline administrative processes, improve organization, and support senior leaders in effectively navigating technology.

• Manage the end‑to‑end cadence and logistics of Leadership Team meetings.
• Gather agenda items from LT members, draft the agenda, and obtain final agenda approval from the…