Fleet Coordinator

Fleet Coordinator

Unit:
Loss Prevention 500013

• Employment Type:
  
  Full Time
• Location:
  
  Maple Heights
• Reporting To:
  James Martin

A Fleet Coordinator will manage daily operations of the company’s fleet, ensuring vehicles are maintained, compliant with regulations, and available for use while optimizing efficiency and minimizing operational costs.

• Fleet Management:
  • Coordinate routine maintenance, repairs, and inspections to ensure vehicle safety and compliance.
  • Ensure compliance with issued preventative maintenance program.
  • Monitor vehicle performance, fuel efficiency, and mileage to optimize fleet utilization.
  • Meet with operational leaders of all regions routinely to determine the needs of the field are being met.
• Compliance and Safety:
  • Ensure adherence to all local, state, and federal transportation regulations.
  • Conduct periodic safety training sessions for drivers and ensure compliance with company policies.
• Cost Management:
  • Review and approve POs across selected responsibility areas for up to $1,500.
  • Coordinate repairs and minimize downtime.
  • Track and manage fleet-related expenses, including fuel, repairs, and maintenance.
  • Identify opportunities to reduce operational costs while maintaining service standards.
  • Underutilized assets.
  • Irregular or unauthorized usage.
  • Opportunities for disposal.
• Fleet Systems and Controls:
  • Manage and monitor GPS & Camera systems.
  • Fuel card usage and exceptions.
  • Enforcement of fleet policies.
• Title, Registration, and Compliance:
  • Manage vehicle titling, registration, and renewals.
  • Ensure vehicles remain compliant with internal, State, and DOT requirements.
  • Coordinate insurance additions and removals as vehicles are delivered or disposed.
• Acquisitions & Integrations:
  • Complete acquisition activity within assigned region.
  • Conduct a full fleet audit.
  • Assume ownership of re‑titling and registration.
  • Ensure all vehicles are onboarded under current SOPs.
  • Validate GPS, Fuel Cards, insurance and PM compliance.
  • Meet with existing shops and potential shops for a new network.
• Reporting and Analysis:
  • Generate and analyze reports on fleet performance, expenses, and downtime.
  • Provide recommendations for fleet improvements, including vehicle replacements or upgrades.
• Claim Management:
  • Handle insurance claims for a selected region.
  • End to end management of submitted insurance claims.
  • Expedite claims to minimize downtime.

• 2-3 years of proven experience in fleet management, logistics, or a related role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Knowledge of vehicle maintenance, repair processes, and transportation regulations.
• Proficient in fleet management software and Microsoft Office Suite (Excel, Word, etc.).
• Excellent communication and problem‑solving skills.
• Valid driver’s license (CDL preferred but not required).

• Experience in managing a fleet of 300 units.
• Familiarity with GPS tracking systems and route optimization tools.
• Bachelor’s degree in logistics, business administration, or a related field.

This position may require occasional travel to service locations or fleet sites. A mix of office work and hands‑on fleet oversight will be necessary.

• Health Coverage – Medical, Dental and Vision.
• Voluntary Life/AD&D, Short-Term and Long-Term Disability, Critical Illness.
• 401(k).
• Paid Time Off.
• Wellness Programs.
• Additional Perks.