Corporate Admin

Department Corp Admin

As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand. Vanderlande is a global market leader in material handling system manufacture, design, installation, and service. Vanderlande systems employ the latest in robotic, mechanical, and software technology. Vanderlande's customers are household names in e-commerce, package delivery, and air transportation.

The Department will provide support to the Installation team by carrying out general administrative duties and assigned tasks. This role involves data entry, timesheet submittal for both VI and Labor Providers, updating records, and various other duties. The department Admin will report directly to the Team Lead of the Corporate Admin department.

• Provide administrative support to department staff as needed
• Ensure VI timesheets are correct and submitted by the deadline each week
• Submit VI RTO's, transfers, expenses as instructed on a weekly basis
• Monitor department travel to ensure it is kept within the guidelines set forth
• Ensure Labor Provider timesheets are complete, signed, accurate and communicated to relevant companies and Distribution Operations Administrators in a timely manner
• Ensure site admins are maintaining all required documents, provide training as needed
• Work with labor providers to vet site admins for upcoming projects and assist with training
• Coordinate with the department team and group leads to join team meetings
• Assist in the organization of department events or conferences
• Manage data in spreadsheets and reports
• Maintain/update department SharePoint sites
• Organize/monitor site supervisors' trainings/certificates
• Order and track IT equipment for field personnel in the department
• Create and Maintain SOPs for new and existing processes

• High School Diploma
• 2 years of experience in Administration or equivalent, preferably in a site construction environment
• Fluent in English and Spanish (not required)
• MS Office (Word, Excel, PowerPoint, Sharepoint)

• Ability to collaborate and work as a team in fast paced environment
• High level of organization and detail oriented
• Strong sense of urgency and accountability
• Good verbal and written communication skills
• Knowledge and Ability to work well with Excel
• Ability to adapt to different situations/flexible i.e flexible work hours, etc.
• Ability to handle multiple tasks effectively
• Must be hands on and have a "take charge mentality"
• Ability to work and manage time independently
• Occasionally travel to project (construction) sites as needed to train site admin
• Patient
• Does not get distracted easily
• Meets deadlines
• Respects confidentiality of information, personal or otherwise
• Does not get caught up in gossip or drama

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.