Senior Office Associate | NAPIC Executive & Planning | 1st Shift

Senior Office Associate | 6001 NAPIC Executive & Planning | 1st Shift

• Complete job registration process for projects in SQL and JCMS while verifying the automated data transfer occurred accurately between the SQL, JCMS, and Work Front systems.
• Upon receiving management approval of the quote or specification changes, prepare the final data package and email the complete package to the customer.
• Handle email communication related to quote issuance, job approvals, closures, and cancellations. Ensure all associated information is accurately recorded and updated in relevant software systems.
• Monitor and when advised, update the job/project status and schedules within the necessary software packages.
• Log data for completed projects within SQL, JCMS, and Work Front and update task completion percentages as needed.
• Process spare parts data
• Project Parts Ordering
  • Complete project parts ordering and department expense requests via Matix2 and GPM software.
• Sales and Job Records Tracking
  • Maintain and update as needed the Sales/OH data file.
  • Track and verify monthly labor hours
  • Perform job records data upload to JCMS on the first business day of each month.
  • Support as needed job invoice processes and related functions.
• Administrative Support
  • Collect data regarding the annual fixed asset inventory verification process and maintain accurate records regrading department assets.
  • Assist with the onboarding of new associates, update organizational charts, and perform related administrative tasks.
  • Monitor departmental policy documents and ensure up-to-date compliance tracking.
  • Monitor the Highly Cashable Log and respond to inquires
• Cross-functional Support & Back-up Duties
  • Provide backup support for the following area: PIC NA Planning OA, SSR BP OA, South PC OA, and North BP OA
• Other
  • Develop and complete Job Instruction Sheets (JIS) and policies/procedures for all key activities within your area of responsibility. Apply process knowledge and collaborate with all necessary contributors to complete JIS forms with accuracy and consistency
  • DOMO report review for all BP areas
  • Support system conversions pertaining to BP
  • Required to work with confidential data
  • Perform other related duties as assigned by management
  • When required, must be able to work extended hours to meet deadlines
  • Support Annual & Revised Plan data gathering as needed or requested by management.

Associate degree in Business Administration, Accounting, or Finance

OR

+1.5 years completion of college-level coursework in Business Administration, Accounting, or Finance combined with a minimum of eight (8) years of relevant professional experience will be considered in lieu of the degree requirement.

Ability to manage several projects simultaneously while meeting deadlines, maintaining a productive work schedule, and data accuracy. Strong organizational skills.

Ability to complete tasks, projects, and responsibilities in a timely manner and by the assigned due dates. Strong time management skills.

Display daily persistent and eagerness to improve productivity.

Excellent attention to detail and well-developed written and oral communication skills

Demonstrates the ability to independently manage job responsibilities, tasks, project priorities, and deadlines with minimal support.

Reasonable Accommodation Notice
Disabilities Act (ADA), the California Fair Employment and Housing Act (FEHA), and any other applicable federal, state, or local law, it is the policy of DENSO to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for DENSO. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.

If reasonable accommodation is needed, please contact TAAp .

Equal Employer Opportunity
DENSO is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information (including testing and characteristics), sexual orientation, gender identity, national origin or ancestry, citizenship status, age, disability, veteran status, uniformed service member status,or any other status protected by federal, state or local law.