Project Administrator

Description

Project Administrator

The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.

Duties and Responsibilities (Essential Job Functions)

* Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents

* Create and manage electronic project folders

* Gather and maintain subcontractor documentation and required forms

* Monitor and replenish office supplies; place and follow up on supply orders as needed

* Provide administrative support to senior staff, including the Executive Director and other leadership team members

* Assist with travel arrangements and related software use for executives and field personnel

* Schedule and attend meetings; take notes and prepare meeting minutes

* Receive and review incoming communications or memos and distribute relevant information to staff

* Coordinate shipping needs for international project locations

* Handle sensitive matters with confidentiality and discretion

* Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts

* Perform other assigned duties

Requirements

Education and Experience

* Bachelor's degree in Business Administration with 1-2 years of related experience; or

* Community college program with 3+ years of related experience; or

* High school diploma with 5+ years of related experience

Knowledge, Skills, and Abilities

* Ability to manage responsibilities independently and work effectively in a team environment

* Strong verbal and written communication skills

* Excellent attention to detail and organizational abilities

* Proficient in Microsoft Office applications

* Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management

* Familiarity with general office procedures and construction-related documentation

* Capable of handling multiple tasks with a high level of accuracy and reliability

Supervisory Responsibilities

* Reports to the Project Coordination Supervisor

Working Conditions

* Light physical activity including lifting or moving lightweight materials

* Regularly required to sit or stand, bend, and reach

* Must have a valid driver's license and be insurable under company policy

Benefits

CMS offers competitive pay and a benefits package including:

* Health, Vision, and Dental Insurance

* AFLAC

* 401(k) with company match

* Paid Time Off

* Life Insurance

* Paid Holidays