Accounting Associate

Overview

The Accounting Associate is responsible for a variety of tasks in Fiscal Services including receiving and recording funds, coding and processing of invoices, preparing transactions for journal entries to the accounting system, recording of transactions in subsidiary reporting systems, processing of travel expenditure requests, reviewing purchasing card activity and reports, and performing bank reconciliations.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Processes cash receipts. Includes verifying documentation that accompanies receipts, preparing funds for deposit, recording receipts in financial records.
• Processes invoices. Includes initial review, account coding, verification of goods and/or services received, and submission for payment processing.
• Processes cash bond refunds. Includes verifying cash bond amounts, contacting appropriate court systems for approvals, preparing and submitting documentation for check refund requests.
• Processes travel requests. Receives, reviews, and processes travel advance/reimbursements including review for mathematical accuracy, coding, and whether request is within guidelines or travel policy. Includes verifying approvals of training requests, ensuring completion of required documentation, submission of registration and other requests.
• Reviews account coding and documentation for Purchasing Cards of the Sheriff’s Department and reconciles documentation submitted to Bank of America activity reports.
• Posts Bailiff time sheets into New World system by appropriate divisions and accounts.
• Reconciles subsidiary financial records to bank statements.
• Monitors unclaimed property and prepares annual reports for submission.
• Regularly interacts with other Departments to discuss receipts, invoices, requests, and inquiries.
• Regularly interacts with the public to discuss receipts, payment requests and inquiries.
• Provides reports and documentation to management and external auditors as needed.
• Perform other duties as assigned.

The Accounting Associate should possess, at a minimum, a high school diploma; three (3) years of relevant experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

• Possession of a valid Georgia Motor Vehicle Operator’s License.

• Knowledge of standard office practices and procedures.
• Knowledge of financial guidelines and processes.
• Ability to accept directions and follow procedures.
• Ability to resolve problems in a timely, efficient, and effective manner.
• Proficiency with the use of computers, including basic office programs.
• Ability to plan, coordinate, and organize work; set priorities and meet critical deadlines.
• Ability to communicate effectively both orally and in writing.

If you have any problems submitting your applications, please contact the Neo Gov Applicant Support Hotline Toll Free at , 9:00 a.m. to 8:00 p.m. (ET).

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.