Association & Events Coordinator

This full-time nonexempt position (40 hrs./week) supports Suwannee River AHEC’s Meeting and Association Services Department through coordination of membership associations, board and committee operations, conferences, educational events, and member engagement activities. The position works closely with association leadership, partners, vendors, and staff to ensure smooth day to day operations and successful execution of meetings and events.

• Coordinate day-to-day operations for multiple professional membership associations, including administrative support, member engagement, and organizational communications
• Support board and committee operations by coordinating meetings, preparing agendas and materials, recording meeting minutes, tracking action items, and assisting with governance and compliance activities, including bylaws, nominations, and board elections
• Maintain membership databases, organizational records, and association files
• Support member recruitment, retention, outreach, and communications efforts through newsletters, website updates, marketing materials, social media content, and stakeholder engagement
• Coordinate conferences, webinars, board meetings, and educational events, including scheduling, registration, logistics, vendor coordination, sponsorship support, speaker management, and post-event follow-up
• Manage event registration and continuing education systems, including Wild Apricot, Member Clicks, Cvent, CE Broker, and related platforms
• Coordinate speaker communications, including presentation materials, required documentation, and continuing education paperwork
• Develop and distribute evaluations, surveys, certificates, and post-event materials using platforms such as Qualtrics and Cvent
• Monitor timelines, deliverables, and administrative processes related to association initiatives, conferences, and grant activities
• Provide virtual and on-site support for meetings, conferences, and events as needed
  • Travel may be required with advance notice provided
• Assist the Meeting and Association Services Department with additional projects and responsibilities as assigned by the Executive Director

• Associate or bachelor’s degree in nonprofit management, communications, business administration, event management, public health, or a related field
• Certified Association Executive (CAE) or Certified Meeting Professional (CMP) certificate preferred
• Experience coordinating conferences, meetings, membership associations, nonprofit programs, or professional organizations
• Experience supporting boards, committees, or volunteer leadership groups
• Experience with event registration platforms, database management systems, and virtual meeting technology
• Strong organizational, administrative, and project coordination skills with exceptional attention to detail
• Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment
• Excellent written, verbal, and interpersonal communication skills
• Strong customer service, relationship-building, and stakeholder engagement abilities
• Ability to work independently while collaborating effectively within a team environment
• Proficiency with Microsoft Office and virtual meeting platforms
• Experience with platforms such as CVENT, Qualtrics, Canva, Slack, , Adobe Acrobat, or similar systems
• Flexible, dependable, adaptable, and self-motivated
• Must be tobacco-free for six months before employment and remain tobacco-free throughout employment