Accounting Coordinator

Position Overview

The Accounting Coordinator is responsible for various financial and administrative tasks that contribute to the daily operation of our business. Key areas of responsibility include:

• Accounts Receivable: Setting up new accounts; invoice management; payment processing (ACH, check, credit card); scheduling deposits.
• Accounts Payable: Entering and paying bills in a timely manner; ensuring proper terms.
• Cash Flow: Managing regular cash flow to ensure healthy operations.
• Bookkeeping: Providing support for other daily accounting needs that fall under a “bookkeeping” role, including updating accounts (Quick Books) and running reports.
• Payroll: Submitting payroll as required; maintaining employee compensation database; interfacing with payroll firm.
• Budget/Cost Savings: Working with Director of Administration and CFO to monitor and update departmental budgets, and identify spending patterns and possible areas of improvement; hold monthly budget meetings.
• Month-End and Year-End: Performing timely and accurate month-end and year-end activities (reconciliation, tax filing, etc.).
• CPA Agency: Serving as primary contact with outside CPA firm, assisting with tax planning, tax filing and other financial-related matters.
• Processes: Seeking and implementing opportunities to improve finance and accounting operations; ensuring all processes comply with generally accepted accounting principles (GAAP) and federal and state laws and regulations.
• Forecasting: Assisting leadership with annual forecasts to ensure realistic goals are set.

Other duties as assigned to meet the needs of the organization.

This person must be a self-starter who is willing to do what it takes to get the job done, who thrives on working in a fluid, entrepreneurial environment, and who wants to be a part of a fast-growing, exciting company. Key attributes include math and accounting skills, organizational skills, communication skills and an innovative spirit. We are looking for someone who will embody our values of integrity, respect, teamwork, adaptability, innovation, happiness, and purpose.

The Accounting Coordinator is a full-time position. Must be proficient in Quick Books, Microsoft Office, and Google Suite products (especially Excel and Google Sheets). Must have training and 1-3 years experience in finance, accounting, or a relevant field. Masters or CPA certification a plus. Must be able to work nights and weekends, as needed.

• The position reports directly to the Director of Administration.